Operations and Administration Specialist

Would you like to join a global, growing company that innovates for a more sustainable tomorrow? UPM could be the team for you. We are frontrunners in developing renewable alternatives to fossil-based materials. Besides enabling both businesses and consumers make more sustainable choices, we strive to create a positive UPM experience for all our employees around the world. We live by our values – trust and be trusted, achieve together, renew with courage. Together we can renew the everyday, for a future beyond fossils!

Learn more about us as a workplace upm.com/careers

We are looking for an Operations and Administration Specialist to join our UPM Adhesive Materials team. This position will be based in Bangkok.

Greetings from your future manager “Be part of UPM Adhesive Materials and join the collaborative team where people support each other and work towards shared goals. Enjoy working with diverse colleagues, continuous learning, and teamwork while contributing to our shared success. We would be excited to welcome you to our team.”– Yaowalak Wriedt, Terminal Manager

What You Will Do

• Lead supplier sourcing, evaluation, and performance management activities, including commercial negotiations on pricing, cost optimization, quality, service levels, delivery performance, payment terms, claims, complaints, and contractual requirements.
• Administer vendor and procurement processes, including vendor creation and master data updates, PR preparation, PO creation and issuance, approval follow-up, recurring purchasing activities, and monitoring through final goods receiving and services.
• Coordinate purchasing and operational requirements across relevant stakeholders, including vendors, Warehouse, Production, Terminal Management, and other internal functions, in alignment with annual plans, inventory levels, and operational priorities.
• Provide comprehensive administrative support for terminal and office operations, including visitor arrangements, reservations, general office coordination, and liaison with suppliers and external service providers.
• Coordinate facility, repair, and maintenance-related activities with external contractors and internal stakeholders to ensure continuity, safety, and operational effectiveness.
• Plan and coordinate slitting operations and inventory management activities, including production prioritization, resource planning, stock control, inventory accuracy, and preparation of monthly administrative reports.
• Maintain effective document control and record management systems, ensuring proper filing, indexing, document accuracy, traceability, and compliance with company policies, local regulations, and ISO standard requirements.
• Perform additional responsibilities as assigned by the Terminal Manager, including operational coordination, quality support, maintenance follow-up, cost optimization initiatives, and the identification of practical improvements to enhance overall operational efficiency.

Who you ar e

• You have a bachelor’s degree in Engineering, Industrial Management, or a related field
• You have excellent verbal and written Thai and English skills
• You have good working knowledge of Microsoft Office; SAP or ERP experience is an advantage
• You have good documentation, record-keeping, and administrative skills
• You are able to work effectively across different departments and in a cross-functional environment, both independently and as part of a team
• You are willing to learn, adapt to changing operational requirements, and support additional activities when needed
• You are able to comply with company policies, safety requirements, ISO standards, and confidentiality requirements
• You are willing to provide additional support during peak periods or urgent operational requirements when necessary.

This Is What We Offer To You

• A meaningful job: We have an inspiring purpose “We renew the everyday for a future beyond fossils”. Our work is impactful and transformative.
• A caring community: Our community is built on great team spirit and shared commitment. We care about each other and the well-being of our colleagues. We support the work-life balance of all our employees.
• Development opportunities: We offer you great opportunities to learn and grow throughout your career. We are an international, multi-business organization offering plenty of avenues for personal growth.
• Responsible employer: Sustainability is at the core of everything we do. We are committed to ambitious, science-based sustainability targets in all areas, from climate change mitigation to enhancing biodiversity. We foster diversity and inclusivity, offering a work environment in which everyone can be themselves.

Additional Information For support with submitting your application, please contact the HR Service Center at [email protected]

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