Operations & Administrative Coordinator

Job Summary

We are seeking a dynamic and highly organized Operations & Administrative Coordinator. In this vital role, you will oversee a wide range of administrative functions, coordinate daily operations, and support team management to ensure smooth and efficient office workflows.

This is an excellent opportunity for someone who enjoys wearing multiple hats, thrives in a fast-paced environment, and takes pride in creating an organized, professional workplace. You'll work closely with leadership across multiple departments and play a key role in supporting employees, company culture, and operational excellence.

Key Responsibilities

• Coordinate daily office operations and administrative activities.
• Maintain a welcoming, organized, and professional office environment.
• Manage conference room scheduling, office supplies, mail, deliveries, and workspace organization.
• Coordinate with vendors for building maintenance, office equipment, internet, and other facility needs.
• Assist with office purchasing, inventory, and general administrative support.
• Manage company calendars, holidays, and administrative schedules.
• Coordinate new hire onboarding logistics, workspace setup, and welcome materials.
• Coordinate cross-functional projects and company initiatives.
• Prepare meeting agendas, materials, and logistics for leadership meetings.
• Track project milestones and follow up on action items.
• Assist with operational reporting and process documentation.
• Assist with interview scheduling and candidate travel arrangements.
• Maintain employee directories and administrative records.
• Support HR and leadership with special projects and operational initiatives.

Skills

• 3+ years of experience in office administration, operations, project coordination, executive support, event planning, or a related role.
• Exceptional organizational and multitasking abilities.
• Strong interpersonal, customer service, and communication skills.
• High attention to detail and ability to work independently.
• Proficiency with Microsoft Office 365 (Outlook, Word, Excel, PowerPoint, Teams).
• High school diploma or equivalent.

Join us as an Operations & Administrative Coordinator to play a key role in streamlining our daily operations while supporting our team’s growth! Your dedication to organization excellence will help us deliver outstanding service internally and externally—making a real difference every day!

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person