Operations and Administrative Coordinator

Job Summary

We are seeking an organized, dependable Operations and Administrative Coordinator to support daily office operations and help keep administrative, financial, and people-related processes running smoothly. This role combines front desk coverage, clerical and bookkeeping support, vendor coordination, and team administration. The ideal candidate communicates professionally, handles competing priorities with care, and is comfortable working with confidential information.

Responsibilities

• Provide professional front desk support.
• Answer and route calls using a multi-line phone system, maintaining excellent phone etiquette.
• Coordinate schedules, correspondence, records, filing, and other clerical and administrative tasks.
• Support bookkeeping activities, maintain accurate financial records, and assist with QuickBooks.
• Help prepare and process payroll information and support human resources administration, including employee records and onboarding.
• Coordinate vendors, track service needs, and maintain organized vendor documentation.
• Assist with budgeting, expense tracking, and routine operational reporting.
• Support team management, including coordinating workflows and helping supervisors keep daily operations on track.
• Assist with training and development activities for staff.
• Handle sensitive information with discretion and follow established office procedures.

Skills

• Administrative, office, and clerical experience.
• Bookkeeping experience and familiarity with QuickBooks.
• Experience or knowledge in payroll and human resources administration.
• Front desk experience and confidence using multi-line phone systems.
• Strong communication skills and professional phone etiquette.
• Excellent organizational skills, attention to detail, and reliable filing practices.
• Vendor management and budgeting skills.
• Supervising experience and the ability to support team management.
• Interest or experience in training and development.
• Sound judgment, discretion, and the ability to manage multiple priorities.

Pay: $720.00 per hour

Expected hours: 16.0 per week

Benefits:

• Casual dress
• Company car
• Employee assistance program
• Employee stock purchase plan
• Flexible schedule
• Mileage reimbursement
• Relocation assistance
• Work from home

Work Location: Hybrid remote in Hamilton, ON (Hamilton District)