Operations and Administrative Virtual Assistant

OPEN TO FILIPINO CITIZENS CURRENTLY RESIDING IN THE PHILIPPINES

Operations and Administrative Virtual Assistant

Pay: Starting at USD $5.00/hour
Schedule: Part Time, 20 hours per week
Location: Remote

We are looking for a highly organized Operations and Growth Virtual Assistant to support a growing creative agency, studio, and upcoming mentorship program.

The ideal candidate is strong with GoHighLevel, client coordination, SOP documentation, lead research, and daily business operations. You should be proactive, dependable, detail oriented, and comfortable taking ownership of tasks.

Responsibilities

• Manage and organize contacts, pipelines, tags, and follow ups in GoHighLevel
• Clean and segment a large contact database and ensure every active opportunity has a next action
• Research potential clients, event organizers, founders, and studio opportunities
• Prepare personalized outreach and manage approved follow ups
• Coordinate qualified calls and appointments
• Organize business email, flag important messages, and prepare draft replies
• Support new client onboarding, including welcome emails, intake forms, asset collection, folders, and kickoff scheduling
• Track client deliverables, deadlines, revisions, approvals, and team responsibilities
• Coordinate with editors and production team members
• Create and maintain SOPs, checklists, templates, and repeatable workflows
• Help identify gaps in processes and suggest practical improvements
• Support studio inquiries, course waitlists, launch follow ups, and content scheduling as needed

Qualifications

• Minimum 1 year of Virtual Assistant, Operations, Executive Assistant, or similar experience
• Strong GoHighLevel experience is required
• Experience managing CRM pipelines, contacts, follow ups, workflows, and automations
• Strong written and spoken English
• Experience creating SOPs and documenting business processes
• Excellent organization and attention to detail
• Strong follow through and ability to manage multiple priorities
• Comfortable with lead research, outreach, and appointment coordination
• Practical experience using AI tools to improve productivity and workflows
• Able to work independently and identify what needs to be done without constant supervision
• Experience supporting creative agencies, content businesses, studios, or entrepreneurs is a plus

Requirements

• Reliable computer and stable internet connection
• Professional remote work setup
• Willingness to overlap with U.S. business hours
• Portfolio or examples of GoHighLevel work and SOPs are preferred

What We Offer

• Remote work
• 20 hours per week to start
• Opportunity to increase hours as the workload grows
• Long term opportunity
• Supportive team environment
• Opportunity to grow with the business

Pay: Php24,000.00 - Php50,000.00 per month

Work Location: Remote