Operations & Compliance Assistant

• Daily organisation of diaries/meetings for Operations Managers.
• Conducting internal audits. Arrange third party H&S Audits and manage actions
• Create reports as required.
• Support accident/injury/near miss tracking and follow ups.
• Manage competency, training and development matrix. Booking training and CPD where required.
• Assist with communication across the business including but not limited to ISO compliance, Health and Safety and internal communications.
• Support procurement activities such as supplier vetting, maintaining approved supplier lists, and monitoring supplier compliance.
• Assist with resource planning, capacity tracking, and operational scheduling where required.
• Assist in preparing for external & internal audits, ensuring documentation and evidence are up to date including a compliance calendar showing audit schedules, policy review dates, statutory deadlines.
• Collate & distribute scheduled and ad-hoc reports as required.
• Onboarding of new starters including induction and familarisation
• Become superuser on main operating system providing guidance and training internally as well as feedback and development externally.
• Any other admin duties as required to ensure business continuity.

Person Specification:

• Excellent communication and interpersonal skills.
• Excellent organisational skills, meeting deadlines, plan and prioritise workloads.
• Good understanding of quote/job process flow.
• Excellent attention to detail with a high level of accuracy, seeking clarity when required.
• Strong computer literacy and knowledge of operating systems.
• Must be a good team player or work well in autonomy and under own initiative.
• Works to exceed customer expectations.
• Internal Auditing and/or ISO knowledge/experience and an interest in Health and Safety an advantage.
• Strong analytical and problemsolving skills.
• Comfortable working with multiple stakeholders and managing conflicting priorities.
• Proactive mindset with a continuous improvement attitude.