Dartmouth College

Position Details
Position Information
Posting date
09/28/2026
Closing date
Open Until Filled
Yes
Position Number
1129250
Position Title
Operations and Events Specialist
Hiring Range Minimum
$18.70
Hiring Range Maximum
$22.00
Union Type
Not a Union Position
SEIU Level
Not an SEIU Position
FLSA Status
Non-Exempt
Employment Category
Regular Full Time
Scheduled Months per Year
12
Scheduled Hours per Week
40
Schedule
Location of Position
Hanover, NH
Remote Work Eligibility?
Hybrid
Is this a term position?
No
If yes, length of term in months.
N/A
Is this a grant funded position?
No
Position Purpose
The
Operations and Events Specialist
for the Arthur L. Irving Institute for Energy and Society performs a variety of administrative operations support duties to increase office efficiency and to expedite and coordinate the work of others. The Operations and Events Specialist also supports event/program coordination, implementation and engagement efforts at the Institute. The Operations and Events Specialist reports to the Manager of Building Engagement and Operations.
Description
Required Qualifications - Education and Yrs Exp
Bachelors or equivalent combination of education and experience
Required Qualifications - Skills, Knowledge And Abilities
<ul>
<li>Strong planning and organizational skills, including the ability to handle multiple priorities and deadlines</li>
<li>Excellent interpersonal and customer service skills, as well as verbal and written communication skills</li>
<li>High attention to detail and accuracy</li>
<li>Dedication to improving office efficiencies and workflows</li>
<li>Ability to work independently and as part of a team</li>
<li>Proficiency with computer applications such as Microsoft Word/Google Docs and Microsoft Excel/Google Sheets</li>
<li>Ability to acquire new technical skills and implement new procedures</li>
<li>Evidence of conscientiousness, self-direction, and common sense as exercised in a professional context</li>
<li>Valid driver’s license</li>
</ul>
Preferred Qualifications
<ul>
<li>Experience, either through education or employment, in the energy/climate/sustainability fields</li>
</ul>
Department Contact for Recruitment Inquiries
<a href="mailto:michelle.w.spiliotes@dartmouth.edu" rel="nofollow noopener" target="_blank">michelle.w.spiliotes@dartmouth.edu</a>
Department Contact Phone Number
781-929-2349
Department Contact for Cover Letter and Title
Michelle Spiliotes
Department Contact's Phone Number
7819292349
Equal Opportunity Employer
Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.
Background Check
Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?
Yes
Special Instructions to Applicants
Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy.
<a href="https://policies.dartmouth.edu/policy/tobacco-free-policy" rel="nofollow noopener" target="_blank">https://policies.dartmouth.edu/policy/tobacco-free-policy</a>
Additional Instructions
Quick Link
<a href="https://searchjobs.dartmouth.edu/postings/87371" rel="nofollow noopener" target="_blank">https://searchjobs.dartmouth.edu/postings/87371</a>
Key Accountabilities
Description
Operations Support
<ul>
<li>Serves as the initial welcome point of contact for visitors to the Institute, providing information, answering questions, directing visitors and callers as necessary, and conducts building tours, as needed</li>
<li>Monitors and triages incoming emails to the general Institute email account and phone line and distributes all incoming mail/packages to Institute staff</li>
<li>Monitors and stocks office supplies and ensures Institute printers and other appliances are maintained in good working order</li>
<li>Monitors and maintains inventory of Institute collateral/merchandise, and coordinates ordering additional SWAG , as needed</li>
<li>Coordinates ordering business cards and name tags for Institute staff members</li>
<li>Maintains Institute Outlook groups, reviewing and updating on a quarterly basis</li>
<li>Maintains the Commons Kitchen space, ensuring the dishwashers are run and emptied as needed, sinks and counters are kept tidy, and essentials (e.g., coffee, tea, milk, sugar, etc.) are kept stocked</li>
<li>Provides miscellaneous administrative support to the Institute directors, time permitting, including processing receipts and financial documents for reimbursement and assisting with travel arrangements</li>
</ul>
Percentage Of Time
50
Description
Event Support
<ul>
<li>Assists with internal events including, but not limited to, , submission of work orders, creating signage, printing name tags, ordering catering, managing invitations/registrations, providing day-of support, and coordinating other event logistics, as needed</li>
<li>Provides support for external group events on-site as needed, and represents Institute at off-site events, as needed</li>
</ul>
Percentage Of Time
50
<ul>
<li>Demonstrates professionalism and collegiality through actions, interactions, and communications with others appropriate to an environment that is welcoming to all.</li>
<li>Performs other duties as assigned.</li>
</ul>

Operations and Events Specialist.

Operations and Events Specialist.

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