Operations & Executive Assistant

Role: Operations & Executive Assistant

Business: NUVU Studio

Hours: 20 hours a week

Rate: From $8 AUD/hr on a contractor basis

PLEASE MAKE SURE TO INCLUDE A COVER LETTER OR YOU WON’T BE CONSIDERED.

About the Role

NUVU Studio is a premium visual content studio crafting high-end photography and video for real estate agents, agencies, architects and brands. We are looking for a highly organised Operations and Executive Assistant to manage the back end of the business — bookings, quality control, client communications, invoicing and day to day operations.

This is not a basic admin role. We need someone who is genuinely switched on, proactive and can keep the studio running smoothly day to day — managing Monday.com, Xero, client correspondence and team coordination without needing to be told what to do. If you love systems, organisation and keeping every moving part on track — this role is for you.

What You'll Be Doing

• Manage incoming booking emails — action, confirm and coordinate bookings promptly and professionally
• Quality control of photos and edits before delivery — checking against brief and studio standards
• Send shoot instructions, client guides and follow-up communications
• Manage and maintain Monday.com — keep all jobs, tasks and timelines current and accurate
• Coordinate with the editing team — manage briefs, track project status and follow up on deliverables
• Executive assistant support — scheduling, admin and day to day operational tasks for the founder
• Invoicing and Xero management — raise invoices, track payments and maintain accurate financial records
• General communications — warm, professional and on-brand in every client interaction

What We're Looking For

Must Have

• Monday.com — proficient, keeps projects and tasks organised and up to date
• Xero — confident with invoicing, payment tracking and basic bookkeeping
• Highly organised — manages multiple jobs, deadlines and moving parts simultaneously
• Proactive — spots what needs to be done and does it without being asked
• Strong written English — professional, warm and on-brand in all communications
• Fast and reliable — responds promptly, nothing falls through the cracks
• Self-managed — works independently to a high standard without close supervision

Bonus Points

• Experience working in a photography, videography or creative studio environment
• Experience with creative project management or production coordination
• Familiarity with real estate, architecture or property industries
• Experience supporting a founder or small business owner in a fast-paced environment

What to Include in Your Application

• Cover letter — tell us about your operations and EA experience and the systems you have managed
• Resume or LinkedIn profile
• Examples of Monday.com, Xero or similar tools you have used
• Applications without demonstrated operations or EA experience will not be considered

Pay: From Php354.00 per hour

Expected hours: 20.0 per week

Work Location: Remote