Operations and Executive Support Coordinator (Part Time)

Description:

Position Summary

Atlas Alliance is seeking a highly organized, resourceful, and self-driven Operations and Executive Support Coordinator to serve as a key member of our team. This multifaceted role supports day-to-day operations, executive leadership, program, delivery, communications, and administrative functions.

The ideal candidate is detail-oriented, proactive, tech-savvy, and thrives in a fast-paced nonprofit environment. They are comfortable wearing multiple hats, solving problems independently, and bringing structure and efficiency to the organization.

This hybrid position plays a critical role in supporting the Executive Director, programmatic team, and organizational growth by ensuring strong internal operations, clear communication, and effective administrative support.

Hourly rate estimate: $22 - $25/hour

Who We Are

As Atlas Alliance (formerly ISDD), we are the only nonprofit agency in metro Atlanta that focuses solely on kinship care. Children do better when they can safely remain with family and community. Kinship care reduces trauma, strengthens emotional well-being, and creates greater stability for children. Atlas Alliance empowers caregivers with the support and resources needed so children can remain where they belong—with family.

Requirements:

Key Responsibilities

Executive & Administrative Support

• Provide direct administrative support to the Executive Director
• Manage calendars, scheduling, meeting coordination, and follow-up tasks
• Prepare reports, presentations, meeting notes, and organizational documents
• Assist with special projects and strategic initiatives
• Help streamline systems, processes, and workflows

Office & Operations Management

• Oversee daily office operations and administrative functions
• Maintain organizational systems, files, records, and documentation
• Develop, update, and maintain policies, procedures, and operational processes
• Identify opportunities to improve efficiency and organizational effectiveness
• Serve as a central point of contact for internal operational needs

HR & Team Support

• Serve as the primary HR administrative contact for staff and contractors
• Support onboarding, offboarding, and employee documentation
• Maintain personnel files and HR-related records
• Assist leadership with employee communications and administrative HR needs

Financial & Bookkeeping Support

• Handle light bookkeeping responsibilities using QuickBooks
• Track expenses, invoices, reimbursements, and financial records
• Support budget tracking and administrative financial reporting
• Coordinate with accounting and finance partners as needed

Marketing

• Assist with marketing materials, newsletters, and external communications
• Help strengthen community awareness and engagement around ISDD’s mission
• May assist in fundraising events, partner programs, marketing and social media, grant submission and reporting

Qualifications

• Ability to work a hybrid schedule of 25 hours per week
• 3+ years of experience in operations, administration, office management, nonprofit support, or related roles
• Strong organizational and project management skills
• Exceptional attention to detail and follow-through
• Highly resourceful and proactive problem solver
• Self-starter with ability to work independently
• Strong written and verbal communication skills
• Comfortable managing multiple priorities and deadlines
• Tech-savvy with proficiency in Microsoft Office, Google Workspace, and digital collaboration tools
• Experience with QuickBooks preferred
• Social media management experience preferred
• Nonprofit experience is a plus
• Grant writing or grant administration experience is a plus

Ideal Candidate Traits

• Highly organized
• Detail-oriented
• Resourceful
• Self-motivated
• Tech-savvy
• Adaptable
• Mission-driven
• Collaborative