Operations & Inventory Coordinator

Location Requirement

This position is open only to candidates currently residing on Vancouver Island, with preference given to those located in the Greater Victoria area, including Victoria, Langford, Colwood, View Royal, Saanich, Esquimalt, and surrounding communities. Applications from outside Vancouver Island will not be considered.

About the Role

IoTKinect is seeking an organized, detail-driven Operations & Inventory Coordinator to own the workflows keeping our orders moving, pricing accurate, and sales team responsive. You'll be the single accountable owner for order processing, inventory and pricing integrity, system administration, inside sales support, executive travel booking, and bank deposit checks—a high-trust role where your accuracy directly protects revenue.

Key Responsibilities

Order Management

• Process incoming orders and POS requests accurately and on time

• Coordinate with Sales on quotes with same-day turnaround for standard items

Inventory & Pricing Control

• Maintain item master data, costs, and sale pricing, including system-wide updates

• Run weekly pricing audits with a secondary reviewer in Sales Ops or Finance

System Administration

• Configure user permissions and maintain routine inventory/order software functions

• Escalate technical issues and see them through to resolution

Receiving Support

• Coordinate with our Receiver and backfill hardware receiving when needed

Executive Support

• Book travel for the CEO and VP

• Administer bank deposit checks

Front Desk Coverage

• Greet couriers and occasional walk-ins

• Triage inbound inquiries to Sales or Operations

Role Boundaries

• Primary receiving stays with our Receiver—this role backfills only as needed

• Finance retains reconciliation and accounting—this role handles deposit checks, not ledger management

Required Qualifications

• Strong administrative and organizational skills with proven attention to detail

• Comfort learning and administering business software

• Ability to manage competing priorities, balancing focused pricing/system work with front-desk responsiveness

• Clear, professional communication with customers, couriers, vendors, and internal teams

Preferred Qualifications

• Experience with order processing, quoting, or POS systems

• Prior inventory system administration or sales operations experience

What We Offer

• Competitive Compensation: CAD $22–$28 per hour, based on experience

• Full-Time Position: 37.5 hours per week

• Health, dental, and vision coverage (50/50 cost-sharing)

• Professional development budget and learning resources

• Innovative team environment at the cutting edge of IoT technology

How To Apply

Applications will only be accepted through our careers page. Please click on the job posting and

complete the application form at: https://iotkinect.com/join-our-team