Operations & Inventory Coordinator

Operations & Inventory Coordinator

Location: Pujung, Tegallalang
Schedule: 6 days per week, with 1 weekday off
Saturday and Sunday are working days
Working hours: 11:30–19:00
Base salary: Rp4,000,000–4,500,000 per month + additional sales incentives

We are looking for a responsible, organised and detail-oriented Operations & Inventory Coordinator for a small warehouse and showroom specialising in home and interior products.

The main responsibility of this role is to maintain order, accuracy and smooth daily operations across inventory, stock movement, receiving and dispatching goods, deliveries, documentation and storage organisation.

The showroom is a smaller, additional part of the role. From time to time, you will also welcome visitors, assist them with products and process sales.

Main Responsibilities

Inventory & Stock Control

• Maintain accurate records of products and materials
• Track incoming and outgoing stock
• Record all product movements in the system
• Regularly reconcile physical stock with inventory records
• Conduct regular stock counts
• Monitor items that need to be replenished
• Receive and check incoming goods
• Record damaged, missing or returned items
• Monitor stock held at partner locations
• Maintain a clear and well-organised storage system

Operations & Deliveries

• Prepare products for orders and partner locations
• Coordinate incoming and outgoing deliveries
• Communicate with couriers and drivers
• Check that orders are prepared correctly
• Make sure deliveries are completed on time
• Coordinate operational matters with production and other team members
• Track unfinished tasks and follow up on them in a timely manner
• Organise and maintain order in warehouse and working areas
• Handle occasional off-site operational tasks, such as visiting partner locations, checking stock, coordinating deliveries or handling other business-related errands in Ubud and nearby areas

Administration & Documentation

• Work with Google Sheets / Excel
• Maintain internal inventory and operations spreadsheets
• Prepare invoices, delivery notes and other simple documentation
• Keep records of deliveries, product movements and payments
• Organise working files and documents
• Communicate regarding ongoing matters via WhatsApp and email
• Prepare simple daily or weekly reports
• Follow internal procedures and checklists

Showroom Support

• Occasionally welcome visitors to the small showroom
• Assist customers with product selection
• Process sales and receive payments
• Pack purchases
• Record sales in the system and update stock levels
• Keep the showroom tidy and presentable

Additional bonuses are provided for personal sales.

Who We Are Looking For

For this position, we especially value:

• Responsibility and reliability
• Strong organisational skills
• Attention to detail
• Accuracy when working with products, numbers and documents
• A genuine appreciation for order, structure and systematic work
• Ability to work independently without constant supervision
• Ability to complete tasks and follow through
• Initiative and the ability to identify potential issues in advance
• Punctuality
• Honesty
• Calm and professional communication
• Ability to organise your own working day and prioritise tasks effectively

We are looking for someone we can trust with this part of the business and feel confident that stock is accurately recorded, the warehouse is organised, documents are in order, and deliveries and daily operations are handled on time.

Requirements

• Relevant experience in one or more of the following areas: administration / inventory / stock control / operations / warehouse administration / retail operations
• Preferably at least 1 year of relevant experience
• Confident using Google Sheets and/or Microsoft Excel
• Comfortable working with numbers and basic documentation
• Good conversational English, sufficient for communicating with international visitors
• Good communication skills
• Willing to work on Saturdays and Sundays
• Preferably based in or near Tegallalang, Tampaksiring or Ubud
• Own transportation is required for occasional off-site tasks

Previous experience specifically with home and interior products is not required — product and internal process training will be provided.

About the Workspace

The role is based in a small warehouse and showroom for home and interior products.

The position does not involve heavy warehouse labour, but it does include normal physical handling of goods, such as occasionally moving products, packaging materials and boxes within the workspace.

Working Conditions

• Base salary: Rp4,000,000–4,500,000 per month, depending on experience and skills
• Additional sales incentives on top of the base salary
• 6 working days per week
• 1 weekday off
• Saturday and Sunday are working days
• Working hours: 11:30–19:00
• Lunch break during the working day (to be taken on-site)
• Small and calm working environment
• Training on products and internal procedures will be provided