Operations & Personal Assistant

The Role

We are looking for a high-level Operations & Personal Assistant to act as the "invisible engine" for the two founders of Norse Organics and Frøya .

This is not a traditional 9-to-5 administrative job. This is a role for a proactive orchestrator who thrives in fast-paced environments and takes pride in making complex lives run smoothly. You will be the point of contact where business operations meet personal logistics.

⚙️ What You’ll Actually Do

Your mission is to eliminate friction. You will manage both the professional and personal ecosystems of the founders:

• Complex Logistics: Full ownership of international travel, dynamic scheduling, and personal bookings.
• Business Support: Manage inboxes, coordinate with vendors, and act as a gatekeeper for high-level communications.
• Operations & Hiring: Assist with team onboarding, document preparation, and chasing tasks to ensure projects stay on track.
• Decision Support: Act as a "Second Brain"—prioritizing tasks, simplifying information, and executing "done before you asked."
• Process Improvement: Build and maintain the systems that free up the founders' mental bandwidth.

💼 This is for you if...

• You are obsessively organized: You live for spreadsheets, calendars, and checklists.
• You are a "Figure-it-out" person: You don’t wait for a manual; you solve problems independently.
• You are fast and responsive: You understand the pace of high-growth founders and match it.
• You are trustworthy: You will handle sensitive information with total discretion.
• Time-zone flexible: You can effectively manage operations between Eastern Europe and LA time zones .

🚫 This is NOT for you if...

• You need constant instructions or micromanagement.
• You are uncomfortable with ambiguity or rapidly changing priorities.
• You prefer a slow-paced, purely task-oriented environment.

🎯 Why Apply?

You will get a front-row seat to high-level decision-making and the internal operations of scaling global brands. This is a career-defining role for someone who wants to be more than "just an assistant" and become a vital part of a growing business.

Ready to build something great? Apply now.