Operations and Stage Manager

Job Overview

The Operations & Stage Manager is responsible for the day-to-day support of the artistic operations of the organization. The ideal candidate will have experience in the classical music, theatre, or special events sector, work well in a collaborative environment, be exceptionally organized and focused, and exhibit outstanding oral and written communication skills.

Primary Responsibilities

· Advance concert and event production including: sourcing keyboards, piano rentals and tunings, renting chairs and providing count of music stands, reconfirming time schedules for load-in/load-out with stage crew, purchasing supplies as needed.

· Work with percussion section to verify correct instruments are prepared and in place for all services, sourcing instruments when needed.

· Supply the venue with stage plot. Coordinate call times for IATSE and venue staff in settling the orchestra shell, placement of risers, and strike as needed.

· Produce and distribute advance sheets for concert weeks.

· Work with Personnel Manager in fulfilling requests put forward by musicians.

· Ensure adherence to the Collective Bargaining Agreement.

· Work with Personnel Manager to manage parking for musicians.

· Responsible for the physical set-up of the orchestra and stage strike, including all activity relating to the physical appearance of the stage, including correct chairs, music stands, stand lights, folders, temperature, and as needed, coordination with house sound and electric to ensure and overall successful rehearsal and performance schedule of the orchestra.

· Coordinate stage changes with stage crew; piano move for soloists, risers for chorus, special layouts for movie presentation and any other adjustments to stage layout as needed.

· Plan and call the show. Anticipate any problems before they arise. Cueing stage entrances and ability to improvise solutions as needed.

· Maintain dressing rooms; ensure they are open and clean, supplied with bottled water and clean towels and any other artist requirements.

· Open the house and coordinate with IATSE, HSO staff, vendors, and venue staff.

· Attend staff and production meetings as required in order to advance each production.

· Develop annual production budget and other events as they arise.

· Perform site visits to evaluate appropriateness and evaluate production needs for potential events.

· Organize transportation for instruments and orchestra.

· Responsible for production needs for auditions.

· Cover other duties as required.

Schedule

· Must be able to work concerts and rehearsals – nights and weekends available to work a full-time schedule with flexible consideration given for concert and rehearsal days during the concert season.

· Work will be done in person at the Hawai’i Symphony Orchestra office and concert venues.

Qualifications

· Must be a team player with a positive attitude. A self-starter who can work independently but is also comfortable taking direction.

· Strong written and verbal communication skills, attention to detail, ability to work efficiently in a fast-paced environment, and maintain a professional decorum under pressure.

· Proficiency in Microsoft Office applications, Google suite, and basic computer tasks.

· Ability to maintain confidentiality, including sensitivity to all personal and personnel matters.

· Ability to shift/transport up to 40 lbs; ability to work outdoors.

· Must have a valid driver's license and be able to drive.

· Preference is given to candidates with experience with a performing arts organization. Knowledge of and appreciate for classical music a plus.

· Employment is contingent upon ability to be legally employed in the United States.

All offers of employment are contingent upon clear results of a thorough background check. HSO is an Equal Opportunity Employer. All opportunities are provided without regard to race, color, ancestry, religion, sex, nationality, veteran status, disability, genetic information, marital status, sexual orientation, gender identity/expression, AIDS/HIV, medical condition, or any other characteristic protected by law.

Led by Music and Artistic Director Dane Lam, Hawai‘i Symphony Orchestra (HSO) connects Hawai‘i and the Pacific through visionary live music, serving as the premier provider of symphonic art forms throughout the region. Employing 84 professional musicians, the HSO, which performs at the Neal S. Blaisdell Concert Hall, features dozens of award-winning musicians who bring a unique Pacific perspective to a diverse repertoire. The HSO reaches more than 35,000 residents annually in Hawai‘i and the Pacific through its performances, community, and educational programs and 250,000 through radio concert broadcasts. The Symphony produces more than 40 performances each season, including the Halekulani Masterworks Series, Spotlight Series, Films in Concert, an annual summer festival, and a robust array of education and community programs.

Pay: $45,000.00 - $52,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person