Operations Assistant

Overview

We are seeking a dynamic and organized Operations Assistant to join our team and support the smooth functioning of our office operations. This role is vital in ensuring administrative efficiency, excellent customer service, and seamless communication across departments. The ideal candidate will bring a proactive attitude, exceptional organizational skills, and a passion for maintaining a productive work environment. This paid position offers an exciting opportunity to develop your office management expertise while contributing to a thriving organization.

Responsibilities

• Manage front desk duties, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette.
• Handle data entry tasks accurately using Microsoft Office applications and QuickBooks accounting software.
• Support office management activities such as filing, organizing documents, and maintaining confidential information securely.
• Assist with bookkeeping responsibilities, including invoicing, expense tracking, and basic financial record keeping.
• Provide excellent customer service by responding promptly to client inquiries and supporting client communication efforts.
• Coordinate scheduling and calendar management for team members and personal assistants as needed.
• Perform clerical tasks such as proofreading documents, managing office supplies, and supporting general administrative functions to ensure operational efficiency.
• Perform cold calls for future jobs

Requirements

• Proven office experience with strong computer literacy and proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Experience with QuickBooks or similar bookkeeping software is highly desirable.
• Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently.
• Strong communication skills, both verbal and written, with an emphasis on professional phone etiquette.
• Bilingual abilities are a plus to support diverse client and team interactions.
• Demonstrated ability to handle confidential information discreetly and responsibly.
• Previous experience in customer service or administrative roles is preferred.
• Personal assistant or office management experience will be considered an asset.

Join us as an Operations Assistant and become a key player in creating an organized, welcoming, and efficient workplace!

Pay: $20.00 - $25.00 per hour

Work Location: In person