Operations Assistant

Job Summary

We are seeking a proactive and detail-oriented Operations Assistant to join our dynamic team. In this vital role, you will support daily office functions, streamline administrative processes, and ensure smooth communication across departments. Your energetic approach and organizational skills will help maintain an efficient work environment, enabling the team to focus on delivering exceptional service and operational excellence. This paid position offers an exciting opportunity to develop your office management expertise while contributing to a thriving organization.

Responsibilities

• Manage front desk operations, greeting visitors and directing phone calls with professionalism and courtesy
• Handle multi-line phone systems, ensuring prompt and clear communication with clients, vendors, and team members
• Perform data entry tasks accurately using Microsoft Office applications and specialized bookkeeping software such as QuickBooks
• Support office management activities including filing, document proofreading, and maintaining confidential information securely
• Assist with bookkeeping duties, including invoicing, expense tracking, and reconciling accounts
• Provide excellent customer service by responding to inquiries via phone or email and supporting client communication efforts
• Coordinate administrative tasks such as scheduling appointments, organizing files, and managing office supplies to ensure efficient workflow

Qualifications

• Proven office experience with strong clerical skills and familiarity with office management procedures
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and computer literacy skills
• Experience with QuickBooks or similar bookkeeping software is highly desirable
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
• Strong communication skills, including phone etiquette and customer support experience
• Bilingual abilities are a plus to assist diverse client needs
• Demonstrated ability to handle confidential information responsibly and maintain professionalism at all times
• Personal assistant or administrative experience is preferred but not required; a proactive attitude is essential

Join us as an Operations Assistant and become a key contributor to our vibrant team! Your energy, attention to detail, and passion for organization will help us deliver outstanding service while advancing your career in office operations.

Pay: $23.95 - $26.95 per hour

Benefits:

• 401(k)
• Health insurance
• Life insurance
• Paid time off

Work Location: Hybrid remote in San Diego, CA 92110