Operations Assistant

JOB SUMMARY

The Operations Assistant supports the daily administrative and operational functions of the Sales, office and Project Management. To ensure efficiency and organiztion across departments. This role involves assisting with sceduling, documentation and communication between teams.

DUTIES & RESPONSIBILITIES

• Prepare work orders for fabrication using FileMaker (SAO/COO).
• Scan and organize documents (ORA, IDR, Work Orders).
• Update trackers using FileMaker.
• Monitor ongoing projects (status: on hold, delivered).
• Monitoring of Pending IDR Request to Costing.
• Accommodate and process delivery requests.
• Create Delivery Receipt (DRC) for unit sales, projects, and installation kits.
• File and organize documents.
• Maintain and update all monitoring records for the Operations Team.
• Request warehouse release for equipment to be delivered.
• Requesting of Delivery Receipts (DR), Sales Invoices (SI), at RACM.
• Checking of deliveries.
• Coordinate with FEII (Planta) for necessary arrangements.
• Coordination with cross-functional teams and other departments.
• Prepare and submit Petty Cash Reimbursement at Treasury.
• Updating The Sales Monitoring In Google Document
• Other task to be assigned by Supervisor.

QUALIFICATIONS

• Bachelor’s degree in any four-year course.
• Proficient in using Microsoft Office applications, FileMaker, and other relevant computer software.
• Ability to work efficiently under pressure while maintaining accuracy and attention to detail.
• Proactive, organized, and capable of multitasking effectively.
• Strong communication and organizational skills.
• At least one (1) year of relevant work experience, preferably in a similar role; fresh graduates are welcome to apply.
• Strong interpersonal skills and the ability to collaborate effectively with colleagues and teams.
• Willingness to learn, adapt, and take on new tasks and processes.
• Ability to manage multiple tasks simultaneously while maintaining accuracy and quality of work.

Pay: Php19,000.00 - Php20,000.00 per month

Benefits:

• Additional leave
• Company Christmas gift
• Company events
• Opportunities for promotion
• Paid training
• Pay raise
• Promotion to permanent employee
• Staff meals provided

Work Location: In person