Operations Assistant

Rollins Machinery, a lower mainland-based equipment distributor, is growing and we are currently looking for a motivated, experienced individual to fill an Operations Assistant position based out of our Langley facility. This role will require the right candidate to play a key role in supporting the Manager of Operations & Strategic Accounts, with experience in logistics & transport considered an asset.

HOURS: 8:00am - 4:30pm, Monday-Friday

RESPONSIBILITIES

Transportation & Logistics

• Coordinate the transportation of equipment from manufacturers to Rollins locations.
• Arrange and manage customs brokerage activities.
• Coordinate import bonds and related shipping documentation.
• Obtain freight and transportation quotes, and issue purchase orders accordingly.
• Arrange local equipment transfers and final delivery to customer locations.

Administration & Documentation

• Generate and maintain equipment stock numbers.
• Manage and maintain vehicle insurance documentation and records.
• Create shop work orders based on approved sales files and project requirements.
• Code, and process vendor and supplier invoices, ensuring costs align with purchase orders.
• Prepare and issue customer invoices in a timely and accurate manner.

Operations Support

• Provide administrative and operational support to the Operations Manager.
• Assist with special projects and other ad hoc duties as assigned.

REQUIRED KNOWLEDGE, SKILLS AND QUALIFICATIONS

• 3+ years of logistics, coordination, administrative, or related experience.
• Experience within the heavy equipment, construction, or industrial equipment sector is considered an asset.
• Excellent communication and customer service skills, with the ability to build strong relationships and communicate professionally in person, over the phone, and in writing.
• Strong organizational and time management skills, with the ability to prioritize tasks, manage competing deadlines, and maintain a high level of accuracy and attention to detail.
• Self-motivated, results-oriented team player with a positive attitude and strong work ethic.
• Proficient in Microsoft Office applications (Outlook, Word, Excel) and comfortable learning new software systems and technologies.
• Demonstrated ability to work effectively in a fast-paced environment and adapt to changing priorities and responsibilities.
• Proven ability to identify opportunities for process improvement and contribute to operational efficiency.

COMPANY PROFILE

Rollins is proud to be a Canadian, locally owned and privately held company, that has been in business since 1946. We are a multi-industry, multi-line dealer selling equipment to Municipalities, Farms, Golf Courses, and Private Contractors in markets that include refuse, sewer & water, sports turf, agriculture & roadside maintenance. Rollins is continually looking to expand on our local footprint here in BC, with locations in Langley, Chilliwack, Chemainus and Kelowna. Our operations have recently extended to Alberta and Saskatchewan as well, showcasing our drive to serving new markets.

Resume and cover letter required.

NO PHONE CALLS please.

We thank all that apply, however only short-listed candidates will be contacted.

Please visit our website at www.rollinsmachinery.com to learn more about us.

Job Types: Full-time, Permanent

Pay: $55,000.00-$65,000.00 per year

Benefits:

• Casual dress
• Dental care
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Vision care

Application question(s):

• Are you located in Langley, BC, or within a reasonable driving distance for reliable attendance?
• In 3-5 sentences, please explain why you believe you would be a strong fit for this position.

Experience:

• logistics, coordination or administration: 3 years (preferred)

Work Location: In person