Operations Assistant

Job Summary

We are looking for a detail-oriented and responsible Operations Assistant to support our day-to-day sales and operational activities. The role involves preparing quotations, following up on sales orders and payments, maintaining sales records, preparing P&L and sales reports, and providing general administrative support.

The ideal candidate should be organized, comfortable working with numbers and Excel, and able to independently follow up on multiple operational tasks.

Key Responsibilities

• Prepare customer quotations based on required products, services, and pricing.
• Follow up on sales orders from confirmation through processing and delivery.
• Coordinate with customers, suppliers, and internal departments regarding orders, pricing, and delivery schedules.
• Prepare and update sales sheets, Profit & Loss (P&L) reports, and related financial records.
• Maintain accurate records of quotations, sales orders, invoices, payments, and customer information.
• Prepare sales reports, order summaries, and other operational documents.
• Follow up with customers regarding outstanding payments and coordinate with the accounts department.
• Prepare daily, weekly, and monthly sales reports for management review.
• Provide administrative support including data entry, filing, and document control.
• Perform other operational and sales support duties assigned by management.

Requirements

• Minimum 2 years of experience as an Operations Assistant or in a similar operational/sales support role is preferred.
• Good English communication and writing skills.
• Good knowledge of Microsoft Excel and Word.
• Experience preparing quotations, sales orders, and sales reports is preferred.
• Basic understanding of sales costing, profit margins, and P&L reporting.
• Strong organizational, coordination, and follow-up skills.
• Detail-oriented, responsible, and able to work independently.
• Willing to travel when required.
• A valid UAE driving licence is preferred but not mandatory.

Preferred Candidate

We are looking for someone who can independently handle quotations, sales order follow-ups, sales reporting, payment follow-ups, and daily operational support.

Pay: AED3,000.00 - AED4,000.00 per month

Work Location: In person