Operations Assistant

Operations Assistant (Part-Time, Flexible Schedule)

Do you thrive on turning chaos into a color-coded calendar? We’re hiring an Operations Assistantto keep our leadership sharp, our inboxes tamed, and our operations running smoothly. If you find satisfaction in a well-organized spreadsheet and a perfectly timed reminder, you’ll fit right in.

What you’ll do

• Respond to emails and keep correspondence moving, so nothing sits in the inbox long enough to grow roots
• Coordinate with service providers to keep schedules, expectations, and follow-ups on track
• Communicate with clients clearly, professionally, and promptly
• Build reports that turn raw information into something leadership can actually use
• Audit systems and processes to catch what’s broken before it becomes a crisis
• Manage calendars, schedule meetings, and keep executive priorities from colliding
• Coordinate projects, track deadlines, and follow up so nothing falls through the cracks
• Use AI tools, including Claude, to work faster and smarter
• Other duties as assigned, because the printer will not fix itself

What we’re looking for

• At least two years of administrative experience
• Strong familiarity with all Microsoft Office products (Word, Excel, Outlook, PowerPoint, and the rest of the gang)
• Familiarity with Claude, or a genuine enthusiasm for learning how to use it well (this one is strongly preferred, and we promise it won’t judge your prompts)
• The ability to pick up new software quickly. If it has a login screen, you can learn it.
• Excellent judgment, attention to detail, and a sense of humor that survives a Monday

What we offer

• Part-time schedule with flexibility to fit your life
• $16.00 - $20.00 per hour DOE
• Paid time off
• Occasional performance bonuses, because great work deserves more than a pat on the back (though we’ll give you one of those too)

If you can juggle priorities, keep a straight face during chaos, and turn “I’m not sure how to do that” into “Done,” we’d love to hear from you. Apply today and help us make our calendars a little less terrifying.

Pay: $16.00 - $20.00 per hour

Expected hours: 20.0 – 25.0 per week

Benefits:

• Flexible schedule
• Paid time off

Work Location: In person