Operations Assistant

Role Summary

Responsible for coordinating and supporting the company’s daily operations, administrative activities, project requirements, employee reporting, and recruitment activities, ensuring smooth communication, proper documentation, timely follow-up, and effective coordination between management, departments, project teams, employees, clients, vendors, and contractors.

Key Responsibilities:

· Coordinate day-to-day operational, administrative, and project-related activities.

· Coordinate with different departments and ensure timely communication and follow-up.

· Support management, Project Managers, and project teams in maintaining smooth operations.

· Handle official emails, calls, correspondence, and routine documentation.

· Coordinate meetings, prepare meeting minutes, and follow up on action points.

· Maintain project and office documents, records, trackers, reports, approvals, and correspondence.

· Ensure proper filing and timely updating of project and administrative records.

· Monitor project schedules, milestones, pending tasks, and deliverables and follow up with concerned team members.

· Track pending approvals, materials, documents, and other project requirements.

· Assist in coordinating site and project-related requirements.

· Coordinate with clients, vendors, contractors, and service providers as required.

· Identify delays, pending matters, or operational issues and report them to the concerned manager.

· Prepare daily, weekly, and project status reports for management.

· Ensure all employees submit their daily and monthly reports as per the prescribed format and within the specified timelines.

· Follow up with employees regarding any pending, incomplete, or delayed report submissions.

· Maintain proper records of daily and monthly report submissions.

· Handle the end-to-end recruitment process, including manpower requirements, job posting, candidate sourcing, CV screening, and candidate follow-up,

· Maintain recruitment trackers, candidate records, interview schedules, and hiring status reports.

· Coordinate with HR Manager regarding recruitment requirements and candidate status.

· Ensure timely follow-up with selected candidates until joining.

· Support management and team members in achieving operational, administrative, recruitment, and project requirements.

· Perform other duties assigned by management related to operations, administration, and project coordination.

Pay: ₹22,000.00 - ₹28,000.00 per month

Work Location: In person