Operations Assistant – Events Sector

We are looking for an Operations Assistant to join our team and support the planning and execution of events from concept to completion.

Key Responsibilities:

• Plan and coordinate corporate, promotional, social, and special events.
• Coordinate event schedules, timelines, logistics, and operational requirements.
• Communicate with clients to understand their requirements and expectations.
• Coordinate with vendors, suppliers, venues, and service providers.
• Negotiate pricing and coordinate service agreements.
• Monitor event budgets, expenses, invoices, and payments.
• Oversee event setup, execution, and breakdown.
• Coordinate transportation, catering, entertainment, equipment, and other event requirements.
• Resolve operational issues during events and ensure smooth execution.
• Prepare detailed post-event reports covering execution, issues, client feedback, vendor performance, and recommendations.
• Maintain strong relationships with clients and stakeholders.
• Ensure events meet company quality standards and comply with Saudi regulations.

Requirements:

• Previous experience in event operations, event management, or a related field .
• Strong organizational and coordination skills.
• Good communication and client-handling skills.
• Ability to coordinate multiple vendors and service providers.
• Good understanding of event logistics and on-site operations.
• Ability to work under pressure and meet tight deadlines.
• Strong problem-solving and follow-up skills.