Operations Assistant – Onsite / Offsite

Job Type: Full-Time / Part-Time
Work Arrangement: Onsite or Offsite
Schedule: Flexible schedules available

Job Summary

We are seeking a dependable, organized, and detail-oriented Operations Assistant to support day-to-day business operations and administrative activities. The ideal candidate will assist with coordinating tasks, maintaining records, processing information, communicating with team members, and helping ensure daily operations run efficiently.

This position is ideal for someone who is organized, proactive, comfortable working with computers and business systems, and able to manage multiple priorities while maintaining accuracy and professionalism.

Depending on business needs and candidate qualifications, this position may be available onsite or offsite.

Responsibilities

• Provide daily administrative and operational support to management and team members.
• Assist with coordinating routine business activities, tasks, and schedules.
• Enter, update, and maintain information in databases, spreadsheets, and company systems.
• Process documents, forms, records, and operational information accurately.
• Monitor assigned tasks and follow up to ensure deadlines are met.
• Assist with scheduling meetings, appointments, and other operational activities.
• Communicate with internal departments, clients, vendors, and other contacts as needed.
• Prepare basic reports, spreadsheets, summaries, and other operational documents.
• Maintain organized electronic and physical records.
• Track information, requests, orders, documents, and other operational items as assigned.
• Identify routine issues or discrepancies and communicate them to the appropriate team member.
• Assist with improving organization and efficiency of daily administrative processes.
• Follow company policies, procedures, and operational guidelines.
• Maintain confidentiality of company, customer, employee, and business information. Perform other administrative and operational duties as assigned.

Qualifications

• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills.
• Basic to intermediate computer skills.
• Comfortable using Microsoft Office, Google Workspace, spreadsheets, email, and web-based business systems.
• Ability to learn new software and processes quickly.
• Strong problem-solving and follow-up skills.
• Ability to multitask and prioritize responsibilities.
• Ability to work independently and as part of a team.
• Professional, dependable, and proactive attitude.
• Previous operations, administrative, office, customer service, or data entry experience is a plus, but not required.