Operations Assistant / Operations Coordinator / Operations Executive

We're Hiring: Operations Assistant / Operations Coordinator / Operations Executive

Location: United Arab Emirates (Remote)

Employment Type: Part-Time

Experience Level: Mid-Level to Senior

Work Arrangement: Fully Remote

About Us

We are a globally focused organization supporting businesses through operational coordination, process administration, workflow management, and cross-functional business support. Our teams help coordinate daily activities, maintain operational records, monitor processes, and ensure tasks are completed efficiently across different business functions. We value dependable professionals who are organized, proactive, detail-oriented, and comfortable managing multiple priorities.

The Role

We are seeking a proactive Operations Assistant / Operations Coordinator / Operations Executive to support day-to-day business operations, workflow coordination, documentation, process tracking, and cross-functional activities. You will assist with coordinating operational tasks, maintaining records, monitoring deadlines, following up on outstanding activities, and supporting efficient business processes.

This part-time, fully remote opportunity offers flexible working hours and exposure to business operations, process coordination, project support, digital workflows, reporting, and cross-functional collaboration.

Key Responsibilities

• Assist with day-to-day operational activities across different business functions.
• Coordinate tasks, workflows, schedules, deadlines, requests, and operational priorities.
• Maintain accurate operational records, databases, spreadsheets, trackers, and digital documentation.
• Monitor ongoing activities, deliverables, approvals, deadlines, and outstanding operational requirements.
• Coordinate with internal departments, suppliers, vendors, partners, clients, and external stakeholders.
• Assist with preparing operational reports, summaries, schedules, trackers, presentations, and management updates.
• Update business systems, CRM platforms, ERP systems, project management tools, spreadsheets, and internal databases.
• Follow up on pending tasks, documents, approvals, requests, payments, deliveries, and other operational matters.
• Assist with organizing meetings, calls, schedules, project activities, and cross-functional coordination.
• Maintain organized digital files and ensure operational documents, records, and information are properly updated.
• Assist with reviewing operational data, identifying discrepancies, and escalating issues where appropriate.
• Conduct basic research and compile information to support business decisions, operational planning, and process improvements.
• Support onboarding of operational processes, new workflows, vendors, systems, or business activities where required.
• Assist with preparing process documentation, checklists, standard operating procedures, and workflow guides.
• Monitor routine operational performance indicators and compile relevant activity information.
• Assist with coordinating projects, business initiatives, process updates, and operational improvements.
• Handle confidential business and operational information professionally and responsibly.
• Identify opportunities to improve processes, reduce administrative delays, strengthen coordination, and improve operational efficiency.

Requirements

• Bachelor's degree or equivalent qualification in Business Administration, Operations Management, Management, Commerce, or a related field is preferred.
• Minimum of 3+ years of professional experience in operations, business administration, coordination, project support, or a related function is preferred.
• Understanding of general business operations, workflow coordination, process administration, documentation, and cross-functional support.
• Familiarity with Microsoft Office, Google Workspace, CRM and ERP systems, project management platforms, spreadsheets, databases, and digital collaboration tools.
• Excellent organizational and time-management skills with the ability to manage multiple tasks, priorities, and deadlines.
• Strong attention to detail when handling operational records, schedules, documents, data, and business information.
• Strong written and verbal communication skills with effective coordination and follow-up abilities.
• Good analytical and problem-solving skills with the ability to identify routine operational issues and discrepancies.
• Strong data-entry, documentation, research, and information-management skills.
• Ability to prioritize tasks, follow established processes, and work independently with limited supervision.
• Reliable, proactive, responsive, organized, and comfortable working in a fully remote environment.

What We Offer

• Flexible part-time hours with a fully remote working arrangement.
• Competitive compensation aligned with experience and operations responsibilities.
• Exposure to business operations, process coordination, digital workflows, project support, and cross-functional activities.
• Opportunities to strengthen operational coordination, process management, documentation, and business support skills.
• Professional development through hands-on involvement in business operations and improvement initiatives.
• A collaborative environment focused on efficient workflows, accurate records, effective coordination, and continuous improvement.