Operations Assistant - Real Estate

Operations Assistant - Real Estate

Salary: PHP 20,000 – 23,000 per month

Location: National Capital Region (Makati City & Bonifacio Global City)

Responsibilities

Executive Support

• Provide direct administrative and operational support to the President.
• Assist in coordinating the President’s priorities, ensuring timely follow-ups and execution across departments.
• Handle confidential and sensitive information with strict discretion and professionalism.
• Provide administrative and coordination support for real estate and property management–related matters, including coordination with brokers, unit owners, tenants, contractors, and service providers.
• Assist in the preparation, organization, and tracking of real estate and property management documents, contracts, and approvals.

Administrative Support

• Provide administrative support to multiple departments as required.
• Proactively identify and assist in resolving administrative and coordination issues.
• Assist in planning and coordinating internal meetings, client meetings, and office activities.
• Update, organize, and maintain company databases, trackers, and digital filing systems.

Meetings & Coordination

• Attend and support weekly meetings and monthly General Meetings, including note-taking, action item tracking, and follow-ups.
• Assist in scheduling and coordinating meetings on behalf of the President, ensuring proper preparation, documentation, and reminders.
• Monitor deadlines, commitments, and deliverables arising from meetings.

Client & External Liaison

• Coordinate with external parties such as brokers, consultants, contractors, and service providers as required.
• Assist in coordination with government offices such as SEC, BIR, City Halls, and other regulatory agencies, under guidance from Management.
• Ensure communications with external stakeholders are professional, timely, and aligned with company standards.

Additional Responsibilities

• Perform other duties and special assignments as may be requested by Management in support of company operations and executive priorities.

Requirements:

• Education:

  • Bachelor's/College Degree in any field.

• Language Skills:

  • Proficient in English (oral and written).

• Location:

  • Ability to work in our offices in Makati City and Bonifacio Global City.

Skills:

• Interpersonal and Technical Skills:

  • Excellent interpersonal skills.
  • Proficient in PC hardware/software troubleshooting.
  • Strong organizational skills with attention to detail.

• Professionalism:

  • Demonstrates a high level of professionalism.

• Adaptability:

  • Willingness to learn and take on additional tasks with enthusiasm.

• Availability:

  • Willing to work on holidays.
  • Flexible working hours: from 8:00 AM onwards on weekdays. 5 working days per week.

Benefits:

• Private HMO coverage after regularization.
• Opportunity for Japanese hospitality training.
• Additional perks including the 13th month, allowances, etc.
• Potential for career advancement.

How to Apply:

Interested candidates are invited to send their application letter and resume (with the latest picture) to [email protected].

Only short-listed applicants will be contacted.