Operations Assistant, Student Life

The Division of Student Life is seeking an Operations Assistant, a highly visible staff member, who will oversee the essential financial, administrative, and personnel functions of the assigned departments. In this role, you will oversee daily operations, manage departmental resources, and support key initiatives.

Your responsibilities include:

• Financial Management: Monitor and maintain departmental budgets, accounts, and financial records. Process and track procurement transactions, purchase orders, invoices, travel, reimbursements, and vendor payments.
• Human Resources Collaboration: Partner with Student Life HR to coordinate unit personnel functions, recruitment processes, onboarding and offboarding.
• Facilities & Operations: Lead maintenance, facilities, and technical projects to ensure smooth daily operations and high-performing workspaces.
• Administrative Liaison: Serve as the primary administrative liaison between the Director, divisional staff, and University partners.
• Data & Assessment: Coordinate research, data analysis, and reporting efforts to measure operational performance and impact.
• Process Improvement: Identify operational opportunities, recommend solutions, and implement process improvements.

This is a multi-vacancy posting. Positions are available across Student Life’s various locations and departments.

Our team recognizes the advantages diverse perspectives and backgrounds bring to the workplace. We are particularly interested in candidates who share this value and will work to achieve the university’s goals of inclusive excellence.

About Student Life
Student Life is dedicated to creating a student-centered environment that fosters engagement, well-being, and success. Guided by four strategic priorities—student engagement, health and wellness, personalized support, and advancing diversity, equity, inclusion, and justice—we provide transformative experiences that empower students to grow, lead, and thrive. As a member of Student Life, you’ll join a team of passionate professionals united by shared values and a commitment to student success. We think big, act boldly, and pursue excellence with purpose. Together, we build inclusive communities, champion discovery, and celebrate the achievements that shape the UB experience.

Learn more:

• Our benefits, where we prioritize your well-being and success to enhance every aspect of your life.
• Being a part of the University at Buffalo community.

About The University at Buffalo

The University at Buffalo (UB) #ubuffalo is one of America’s leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo.

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

Minimum Qualifications

• Associate’s degree with two years of experience or Bachelor’s degree
• Proficiency in the Microsoft suite
• Strong verbal and written communication skills.

Preferred Qualifications

• Ability to manage and prioritize multiple responsibilities effectively in a fast-paced, dynamic environment.
• Ability to work independently and in a team setting is required.
• Strong collaboration skills.
• Strong computer technology skills.

Our University Community

Prodig+

No

Executive Position

No

Physical Demands

Driving Requirements

This position will never drive a university owned vehicle.

Salary Range

$54,090

Additional Salary Information

Job Type

Full-Time

Campus

As Assigned

Posting Alerts

Special Instructions Summary

Additional Information

Is a background check required for this posting?

Yes

Background Check Notification

Employment in this position will be contingent on the university’s verification of credentials and any other information required by federal or state law, and University at Buffalo policies, including the completion of a criminal history check.