Operations Associate

Agency Omnicom Media

Job Function Media

Job Subfunction Trading and Investment

Job Description About Us

Orion Worldwide is a global media company that generates value for our business partners. As the industry has evolved over the past two decades, so have we, expanding our global reach and product offering to deliver value for the world's best brands, across nearly every category. The very best ideas are developed by people with diverse background, thoughts and experiences working together to develop customised solutions that best address our partners' needs. A five-time winner of "Most Inclusive Climate" at the IPG Inclusion Awards, we scale our recruiting efforts beyond the traditional advertising candidate pool to find people who possess the passion, innovative thinking and collaborative skills needed to achieve our business goals and assist in cultivating a culture in which we can all be proud.

Role Description

At Orion we are responsible for delivering value to our clients by leveraging relationships with our media partners across all media types. Our unique offering provides our clients with effective media saving solutions for their business needs. The Operations Associate is a key role working to assist the Operations team, ensuring accuracy and efficiency across the business and supporting the wider Orion team.

Key Responsibilities

Assisting with the creation of weekly and monthly revenue reports

Maintaining the Orion Agency Portal and ensuring information is up to date

Supporting the Operations Manager on longer term projects to improve effectiveness and accuracy across the business; including streamlining processes where there are inefficiencies

Ensuring accuracy on bookings going into the Orion system and onto DDS by way of regular checks and meetings with the trading team

Liaising with the Finance team to ensure accuracy across the billing and reconciliations of traditional and programmatic campaigns

Supporting the DDS reconciliation process with Finance and the trading team

Assisting with the upkeep of the monthly savings statements and savings release process, including addressable spends

Keeping deal summaries up to date including monthly reconciliations to ensure accuracy

Helping with new supplier and client setups in the Orion system

Aiding the trading team and Finance with invoice queries

Supporting the Directors in any tasks away from the normal scope of work

Assisting with the monthly addressable spend reconciliations

Desired Skills & Experience Interest in the media landscape and the various media channels

Experience working with data a plus

Highly numerate with great attention to detail

Personable with an ability to build relationships with individuals at all levels

Able to present ideas cohesively and confidently

Extremely competent in Microsoft Office Applications – great Excel skills is essential

Willingness to learn and ability to pick things up quickly

Proactive approach to tasks

Possess great organisational skills

Employee Transparency

At IPG Mediabrands, we celebrate differences and believe this makes us stronger. IPG Mediabrands are an equal-opportunity employer committed to championing an inclusive culture that provides a sense of belonging for all our employees. We do not discriminate against any applicant based on age, disability, race, colour, ethnicity, national origin, gender, sexual orientation, gender identity, religion, belief, marital status or any other characteristic protected by law.

The Perks

Benefits We aim to provide all our people with a supportive and fun work environment where you can develop your full potential and benefit from the broad range of opportunities within the agency. When you join us, we want to make sure you feel valued – and that you are rewarded for your fantastic work. So, we also offer a range of benefits:

Flexi–leave, with 25 days annual leave to be taken as a minimum. In addition to your holiday entitlement, the office usually closes between Christmas & New Year

Free breakfast and free lunch

Early finish Fridays

Core Hours (Mon-Thurs, flexible start/finish times)

Retail discounts

Electric vehicle salary sacrifices car scheme

Wellbeing programme, including Headspace & flu jabs

Interest free season ticket loan

Paid time off for Volunteering

Group Income Protection

Life Assurance

Private Medical Insurance or Health Cash Plan (dependent on level)

Group Personal Pension Plan with matched contributions from 3-6%

Generous Parental Leave & Pay

Independent mortgage advice

Financial education

Employee Assistance Programme

Free eye tests

Flexible benefits including Dental, Travel insurance, Cycle to Work, Gym Discounts and many more!

Omnicom’s policy requires employees to work in the office for a minimum of three days a week, unless additional in-office days are directed by their agency or manager. Our objective is to increase this requirement over time, and many of our agencies as well as Omnicom’s corporate group already require five days of in-office attendance. Omnicom is committed to hiring and developing exceptional talent. We agree that talent is uniquely distributed, and we’re focused on developing inclusive teams that can bring the best solutions to everything we do. We strongly believe that celebrating what makes us different makes us better together. Join us—we look forward to getting to know you. We will process your personal data in accordance with our Recruitment Privacy Notice.

Link to Recruitment Privacy Notice: https://www.omc.com/privacy-notice/