Operations Associate

The Operations Associate is a key leadership role responsible for overseeing and optimizing all operational activities of the company. This role ensures efficient and effective processes are in place to support the company's strategic goals and maintain operational excellence.

Key Duties and Responsibilities:

• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf
• Maintaining comprehensive and accurate records
• Performing minor accounting duties
• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
• Answering phone calls in a polite and professional manner
• Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department
• Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
• Answering phones calls and taking messages
• Setting and managing the daily schedules and calendars of office schedules and booking
• Preparing and/or editing documents, such as expense reports, memos and invoices
• Creating spreadsheets, managing databases, preparing presentations
• Negotiating with vendors
• Order necessary office supplies
• Managing corporate stock rooms and/or libraries
• Managing videoconferencing, fax communications and office equipment
• Reviewing incoming documents
• Conducting research
• Training and/or supervising clerical workers
• Welcoming all visitors and interacting with them
• Managing scheduling and appointments
• Arranging meetings and other events, as well as travel arrangements
• Managing mail/fax communications
• Managing traditional paper and/or electronic filing systems
• Performing basic bookkeeping/clerical duties

Benefits:

• Company Christmas gift
• Company events
• Flextime
• Opportunities for promotion
• Paid training
• Pay raise
• Promotion to permanent employee