Operations Associate

SUMMARY

Title: Operations Associate Legal & Compliance

Reports to:  Senior Associate Legal & Compliance

Profile:

You have at least 4.5 to 8 years’ experience in the legal/secretarial department of any organisation or have worked in a law firm. You are willing and looking to consolidate and grow your skills and talents in the long term with a company that works in a strong team and results-based environment. You speak English fluently.

Requirements

Responsibilities:

• Manage the legal, secretarial, and corporate requirements for approximately 100 150 entities across Europe within the Real Estate Industry.
• Organize board meetings, prepare board minutes, and oversee their execution.
• Coordinate with service providers for board meetings of non-Luxembourg-based entities and review the minutes for accuracy.
• Review project structure charts (SC) and provide updates on any changes during the quarter.
• Draft loan agreements and shareholder resolutions for contributions, approval of financial statements, review legal documents from external parties, and ensure their accuracy.
• Oversee restructuring and financing activities in collaboration with internal teams and external advisors.
• Maintain and update the company database/repository and assist with virtual archiving processes.
• Act as the corporate officer of the entities assigned post the acquisition, managing their corporate lifecycle until the entities are disposed of or sold.
• Collaborate with cross-European, UK, and internal management teams, as well as service providers and advisors, to ensure efficient corporate governance for all projects and entities.
• Liaise with finance, tax, acquisition, and disposal teams for day-to-day operations and to incorporate advice into legal documentation.

Other skills:

• Ability to work independently as well as be a team player;
• Able to take directions and ask questions;
• Strong organizational skills;
• Eye for detail;
• Resourcefulness;
• Excellent communication skills;
• Fluent English, any other language will be an advantage (especially German, French or Spanish);
• Total proficiency with MS Office standard applications;
• Experience working with and maintaining strong professional rapport with lawyers, auditors, notaries, service providers.