Operations Associate (Contract)

• This role will begin as a contract position, with the opportunity to convert to a full time role based on mutual fit
• Ellipsis Labs is seeking an Operations Associate to join our team
• You’ll be the operational backbone of the company, owning the systems and day-to-day execution that let a fast-growing startup run smoothly, from office operations to executive support to recruiting logistics
• This is a high-visibility generalist role: you’ll get exposure to how every part of the company runs, with real ownership from day one and room to build and improve the processes as we scale
• Office Operations:
• Own the day-to-day operations that keep our office running well, including developing a strong sense of what the space needs before it becomes a problem
• Manage inventory, including laptop procurement and coordinating repairs or replacements when equipment breaks
• Work with the team to craft best in class events, end-to-end
• Own the guest experience
• Own all things food for the team, including daily lunch and dinner, and keeping snacks and drinks stocked
• Support the logistics and administrative work of an upcoming office move
• Recruiting Operations:
• Work with our head of talent on interview scheduling and on-site coordination
• Keep our recruiting systems clean and up to date
• Coordinate onboarding and offboarding for new hires and departing employees
• Executive Support:
• Own our cofounders’ calendars
• Schedule business dinners on an as-needed basis
• Handle one-off requests as they come up

Benefits

• Health, Dental & Vision Insurance: We cover 90% of premiums for you and your family
• FSA: Pre-tax dollars for medical, dependent care, and more
• 401(k) with Company Match: We invest in your future with retirement savings matching
• Commuter Benefits: Pre-tax savings on public transportation, lowering your commuting costs
• Optional Company-Paid Travel to Conferences & Events: We cover the cost of attending conferences and events for learning and expanding your network
• Unlimited PTO: No set limits. We encourage time off to recharge
• Lunch & Dinner Provided: Meals are available at the office daily- Natural project and vendor management instincts, with the ability to set clear expectations and hold vendors accountable
• Excellent written and verbal communication
• Strong organizational and systems-thinking skills: you naturally look for ways to turn ad hoc work into repeatable process
• Comfortable operating in-person, in a fast-paced startup environment where priorities shift day to day
• High discretion and sound judgment, particularly around confidential calendar and business information
• A demonstrated bias toward action: you take ownership of a problem and see it through without needing to be told twice
• No task too big or small: comfortable with hands-on work like restocking, setup, and other physical tasks alongside higher-level project work