Operations Associate (Luxembourg) - M/F

The role is based in Luxembourg.

As an Operations Associate, you’ll be at the heart of Roundtable’s engine, ensuring operational excellence and smooth execution for our clients’ investment vehicles.

Your mission will revolve around two main pillars:

1️⃣ Client Relations

You’ll assist and guide clients (from founders to investors) throughout the entire process:

• You will assist, advise and respond to enquiries from investors and customers. This is a key aspect of the role as we deal with complex issues for demanding audiences. This requires a perfect command of administrative matters as well as a broader knowledge of accounting and legal issues.
• You will help our customers (start-up founders or fund managers) to ensure a smooth onboarding and vehicle creation process and to support their investment related enquiries.
• You will also interact with our customers’ customers, the investors investing in their opportunities, on their questions.

It’s a dynamic, high-impact role where you’ll interact directly with top-tier European founders and investors from 60+ nationalities including several billionaires 👀

2️⃣ Operations & Administration

You’ll handle the full operational lifecycle:

• Legal incorporation of investment vehicles
• Coordination with banks, notaries, and domiciliation partners
• Investor KYC and compliance checks

Continuous improvement of internal processes (we are looking for people challenging the existing and pushing the team in the right direction)

⚔️ The challenges

• Fast timelines: we aim to launch each deal in under a week
• High expectations: top-tier founders and investors
• Complexity: highly regulated, multi-stakeholder environment
• Multitasking: balancing priorities and incoming requests simultaneously between different deals and different sales counterpart- Education: Master’s degree in Business or equivalent (Finance/Operations major is a plus)
• Experience: 2-3 years of experience, with a proven track record in operations or client-facing roles, ideally in fintech, legal tech, or VC.
• Languages: Fluent in French and English
• Entrepreneurial mindset: thrives in fast-paced, high-responsibility environments
• Highly adaptable and curious: You’ll be wearing a lot of hats**.**
• Team player: collaborative, open, and eager to learn
• Deeply autonomous: You don’t need hand-holding or constant direction to achieve your goals. No task is beneath you; you get things done without waiting for someone to tell you what to do.
• Detail-oriented: meticulous in managing documents and processes or when working on complex SPV setup.
• Customer-centric: you love solving problems and building trust

What we offer

• A front-row seat in a fast-growing startup shaping the future of investment operations - ranked 14th in the Sifted 250, which highlights Europe’s 250 startups with the highest percentage revenue growth over the past three years 🚀
• A cross-functional, strategic role with real impact
• A culture of ownership, collaboration, and growth
• Beautiful offices in central Luxembourg + flexible remote options
• A steep learning curve, gain hands-on experience in legal, ops, and VC from day one

Roundtable is committed to creating a diverse environment. All qualified applicants will receive consideration for employment irrespective of gender, origin, identity, background and orientation.

We are aware there’s a long way to go with regard to diversity in our industry, which is why we encourage all applicants- and especially those listed above- to apply to our open positions.