Operations Associate (Plant Operations)

Job highlights

• Pass correct vendor bills and supporting documents to accounts . Write meeting minutes,action lists,and simple SOPs and checklists . Support the Founders Office with ad-hoc on-ground follow-ups . Good to have

Job Summary

You are the person who keeps the factory moving. As an Operations Associate, you look after the day-to-day running of our IMT Manesar facility: the factory floor, local purchases, order follow-ups, stores and the paperwork that holds it together. You make sure the right material reaches the right place at the right price, and that every open order is closed without anyone needing to remind you. You work with the Founders Office, and your steady execution on the ground helps our engineers and the wider team stay focused on building.

Responsibilities

Factory and facility operations

• Coordinate daily factory activity at IMT Manesar and flag floor issues the same day

• Work with service vendors: security, CCTV, DG, housekeeping, utilities, and maintenance

• Follow up with contractors until civil, paint, glass, or AC rework is closed and signed off

• Maintain gate, visitor, vehicle and material movement records

• Support ESD-safe housekeeping and floor discipline

• Keep a daily operations log and send an end-of-day update to the Founders Office

  Purchasing and Vendor Management

• Handle day-to-day purchase of consumables, tools, hardware, electrical, and local components

• Collect 3 quotes where value justifies it and prepare a comparison sheet

• Negotiate price, delivery, and credit terms within approved limits, and keep a vendor rate history

• Check vendor basics before onboarding: GST, Udayam/MSME, address, and bank details

• Build a reliable local vendor base across Gurugram, Manesar, Faridabad and Delhi NCR

• Track advance payments and follow up with accounts on approvals

  Order and Shipment Tracking

• Maintain a live PO tracker: ordered, in transit, received, delayed

• Chase vendors and escalate delays early, with a proposed fix

• Track courier and freight (AWB, LR) and confirm delivery

• Support import shipments with documents and CHA coordination (support role)

• Manage defective or rejected material: return challan, RMA and replacement follow-up

  Stores and Inventory

• Receive goods and match them against PO, invoice, and challan (GRN)

• Maintain stores registers, issue and receipt records, and bin labels

• Run periodic stock counts and flag shortages and reorder needs to the engineering team

• Handle electronic components with care (ESD, moisture, labelling)

  Documentation and Reporting

• Maintain trackers in Excel or Google Sheets: POs, vendors, expenses, stock

• Prepare monthly factory expense summaries for finance

• Pass correct vendor bills and supporting documents to accounts

• Write meeting minutes, action lists, and simple SOPs and checklists

• Support the Founders Office with ad-hoc on-ground follow-ups

  Good to have

• Exposure to electronics, EMS or defence manufacturing

• An existing vendor network in Gurugram, Manesar, Bawal, Faridabad, or Delhi NCR

• Familiarity with an ERP or purchase tracker tool

• A basic idea of import documents: BOE, AWB, HSN

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.