Operations Associate/Executive Assistant

Job Summary:

The Executive Assistant provides high-level administrative and operational support to the Assistant Mall Manager. This role is responsible for ensuring the smooth coordination of schedules, meetings, communications, and reports, and serves as a key liaison between the Assistant Mall Manager and internal/external stakeholders. The ideal candidate is organized, proactive, and highly professional.

Key Responsibilities:

• Manage the calendar of the Assistant Mall Manager, including scheduling meetings, appointments, and events
• Prepare and review reports, memos, presentations, and correspondence for internal and external distribution
• Coordinate meetings, take minutes, and follow up on action items
• Act as a point of contact between the Assistant Mall Manager and tenants, suppliers, employees, and visitors
• Monitor deadlines and project milestones; ensure timely follow-through
• Assist in managing confidential and sensitive information with discretion
• Organize and maintain physical and electronic filing systems
• Support the Assistant Mall Manager in administrative and project-related tasks
• Coordinate with various mall departments and external partners as required
• Perform other duties as may be assigned from time to time

Qualifications:

• Bachelor’s degree in Business Administration, Management, or related field
• Minimum of 2–3 years of experience in an executive or administrative assistant role
• Strong organizational, communication, and interpersonal skills
• High attention to detail and the ability to handle multiple tasks
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to work independently and exercise sound judgment
• Trustworthy, discreet, and professional in handling confidential information

Job Type: Full-time

Pay: Php18,000.00 - Php20,000.00 per month

Benefits:

• Additional leave
• Company Christmas gift
• Company events
• Employee discount
• Opportunities for promotion
• Promotion to permanent employee

Work Location: In person