Operations Coordinator

Office Administrator / Operations Coordinator

Slater Construction & Development, Inc.

Slater Construction & Development is a growing, family-owned general contractor specializing in high-end residential construction throughout Los Angeles. We’re looking for a highly organized, tech-savvy Office Administrator / Operations Coordinator to become an integral part of our team.

This is much more than a traditional administrative position. You’ll help manage the day-to-day operations of our projects using Buildertrend and other technology, ensuring our jobs stay organized, our clients stay informed, and nothing slips through the cracks.

Responsibilities

• Maintain and update project information in Buildertrend
• Track project progress, schedules, and deadlines
• Prepare invoices, monitor payments, and assist with billing
• Coordinate subcontractor paperwork, insurance certificates, and documentation
• Organize project files, contracts, permits, and change orders
• Enter data accurately and maintain detailed job records
• Assist with client communication and project updates
• Help troubleshoot technology issues and learn new software as we continue improving our systems
• Support estimating, purchasing, and project management teams
• Identify opportunities to improve workflows and office efficiency
• Handle general administrative duties as needed

Qualifications

• Highly organized with exceptional attention to detail
• Comfortable learning and using new technology
• Strong computer skills (Microsoft Office, Google Workspace, Adobe Acrobat)
• Experience with Buildertrend is a plus. Experience with Procore, JobTread, CoConstruct, Monday.com, or similar project management software is also highly valued.
• Excellent written and verbal communication skills
• Able to prioritize multiple projects and deadlines
• Professional, dependable, and proactive
• Construction or contracting office experience is preferred but not required

Our Office

Our office is located in a private residence in West Los Angeles, creating a comfortable, family-oriented work environment. We’re looking for someone who enjoys working in a smaller office where everyone pitches in.

You’ll also be sharing the office with:

• Our wonderful 75-year-old office manager, so patience, kindness, and professionalism are important.
• A friendly German Shepherd who considers greeting visitors part of her job description.

Pay: $45,000.00 per year

Work Location: In person