Operations Coordinator

Job Summary

Manheims Prestige Auto Group is looking for a highly organized, motivated, and dependable Operations Coordinator to join our fast-paced wholesale automotive operation.

This is a hands-on position for someone who is naturally organized, communicates well, and takes ownership of their responsibilities. The Operations Coordinator will be the go-to person for the day-to-day movement and status of our vehicles from the time they arrive until they are ready to be sold.

Responsibilities

• Coordinate and schedule mechanical, body, detail, glass, tire, and other services for vehicles
• Maintain accurate, real-time visibility of every vehicle's location, current status, outstanding work, and next steps
• Communicate consistently with our buyers regarding vehicle status, service updates, delays, and expected completion dates
• Communicate directly with outside vendors and service providers to schedule work and make sure jobs are completed on time
• Identify delays or problems and communicate them quickly to the appropriate people
• Help keep vehicles moving through the entire process as efficiently as possible
• Manage multiple vehicles, vendors, and priorities at the same time
• Monitor service timelines and completion dates to ensure vehicles continue moving through the process without unnecessary delays
• Coordinate with our drivers and internal team when vehicles need to be moved
• Ability to handle pressure, changing priorities, and difficult conversations professionally
• Help improve our processes and find ways to make our operation more efficient

Requirements

• Proficiency in Google Workspace, including google Sheets, Google Docs, and Gmail for documentation and communication purposes
• Background in the automotive industry is a PLUS
• Excellent communication skills with the ability to communicate professionally and effectively with vendors, employees, and management
• Ability to multitask efficiently in a fast-paced environment while maintaining attention to detail
• Takes ownership and wants to perform at a high level
• Strong ability to coordinate multiple people, vendors, and priorities while maintaining accountability and follow-through
• This is a position where organization, communication, urgency, and follow-through matter every day.

Manheims Prestige Auto Group is a growing wholesale automotive company operating in a fast-paced environment where priorities can change quickly. We are looking for someone who takes ownership, communicates effectively, stays organized under pressure, and takes pride in keeping the operation running efficiently. This is an opportunity to become an important part of our team, contribute to the company’s continued growth, and grow with us as we continue to expand.

If you are driven, dependable, and thrive in a fast-paced environment, we would like to hear from you.

Work Location: In person