Operations Coordinator

• Coordinate and monitor daily operational activities to ensure timely and efficient execution.
• Coordinate with clients, suppliers, and internal departments regarding operational requirements, schedules, deliveries, and other concerns.
• Conduct site checking and monitoring as required.
• Monitor and follow up on pending operational requests, deliveries, documents, and transactions.
• Prepare and maintain operational reports, records, files, and monitoring trackers.
• Assist with invoicing, billing, Accounts Receivable (AR), and collection-related activities.
• Monitor outstanding invoices and coordinate payment status and collection follow-ups.
• Prepare and update Excel spreadsheets and operational reports.
• Address client and supplier inquiries and operational concerns.
• Identify operational issues or delays and coordinate with the appropriate personnel for resolution.
• Assist in scheduling and coordinating meetings, deliveries, site visits, and other operational requirements.
• Ensure that required documents and information are complete, accurate, and submitted on time.
• Provide administrative and operational support to the Operations team.
• Perform other related duties as assigned.

JOB QUALIFICATIONS:

• Bachelor's degree in Business Administration, Operations Management, Logistics, or a related field.
• At least 2 years of relevant experience in operations, logistics, dispatch, customer coordination, or administrative support.
• Experience coordinating with clients and suppliers is an advantage.
• Basic knowledge of Accounts Receivable (AR), invoicing, and collections is preferred.
• Proficient in Microsoft Office, particularly Excel and Word.
• Highly organized, reliable, and proactive.
• Strong organizational, communication, and time-management skills.
• Strong attention to detail and problem-solving skills.
• Ability to manage multiple tasks and priorities in a fast-paced environment.
• Ability to work independently and collaboratively with different departments and external stakeholders.
• Willing to travel and conduct site checking as required.
• Willing to work with foreign clients, colleagues, and stakeholders.
• Good English communication skills, both written and verbal.
• Willing to work in BGC, Taguig.
• Willing to start ASAP.