Operations Coordinator

Job Title: Operations Coordinator
Location: Office-Based (Ahmedabad, India)

About Us
Hi-Tech Digital Solutions LLP is a leading ISO certified and award-winning company offering one-stop solutions across various service lines and functions including BIM Solutions, Engineering Solutions, Business Process Management, and Aero navigation engineering. The newly formed Process Excellence and Data Sciences divisions will form an integral part of the Hitech. Hi-Tech is headquartered in Ahmedabad (India) and services clients primarily across the USA, Europe, Australia, and the Middle East through multiple delivery centers in Ahmedabad and Cochin (India). Our global presence is strengthened through our international offices in New York, California, and Norway.
For more details, please visit our company's URL: https://www.hitechdigital.com

Position Summary
The Operations Coordinator is responsible for providing administrative, operational, and coordination support to ensure the smooth functioning of the division. This role involves managing communication between teams, coordinating projects, maintaining records, tracking deliverables, and assisting the division leadership in achieving departmental objectives. The Division Coordinator acts as a central point of contact to facilitate collaboration, streamline workflows, and improve operational efficiency.

Administrative & Operational Support

Prepare meeting agendas, record minutes, and track action items.
Maintain and organize departmental documents, reports, and records.

Coordination & Communication

Coordinate cross-functional activities and ensure timely information flow.
Assist in organizing internal meetings, training sessions, and departmental events.
Communicate updates, schedules, and important information within the division.

Project, Process & Task Management

Assist in planning and executing departmental initiatives and projects.
Maintain project documentation and status reports.
Follow up with team members to ensure timely completion of tasks.
Support the implementation of internal policies, procedures, and compliance requirements.

Data Management & Reporting

Collect, compile, and analyze data to prepare reports and presentations.
Maintain dashboards, trackers, and MIS reports for divisional activities.
Monitor key performance indicators (KPIs) and support reporting requirements.

Documentation & Compliance

Maintain proper documentation of division activities and communications.
Ensure records are updated and accessible as per organizational standards.
Support audit and compliance activities when required.

Required Qualifications
Bachelor any degree
2-5 years of experience in administrative coordination, operations, or project coordination roles.
Experience supporting department heads or leadership teams is preferred.

Key Skills & Competencie:

Strong organizational and multitasking skills.
Excellent verbal and written communication abilities.
Proficiency in MS Office (Excel, Word, PowerPoint, Outlook).
Ability to coordinate with multiple stakeholders and manage priorities.
Strong attention to detail and problem-solving skills.
Ability to work independently and in a team environment.
Time management and deadline management skills.

Preferred Skills

Experience with project management tools or ERP systems.
Knowledge of reporting tools and dashboards.
Experience in coordinating cross-functional teams.
Key Performance Indicators (KPIs)
Timely completion of divisional coordination activities.
Accuracy and quality of reports and documentation.
Effective communication and collaboration across teams.
Efficient management of schedules, meetings, and divisional tasks.