Operations Coordinator

Company Overview
ABLE Engineering Services Inc. is a dynamic, multi-disciplinary engineering firm specializing in civil and structural engineering, surveying, and infrastructure design for a diverse range of projects across commercial, residential, governmental, and industrial sectors. We are committed to delivering innovative solutions and fostering a collaborative work environment.

Overview
We are seeking an energetic and detail-oriented Operations Coordinator to work directly alongside our Vice President. In this vital role, you'll serve as a key partner to the VP — managing priorities, streamlining daily operations, and ensuring smooth communication across departments.

Duties

• Provide direct, day-to-day support to the VP of Operations, managing scheduling, correspondence, and shifting priorities
• Act as a trusted point of coordination helping ensure nothing falls through the cracks
• Support day-to-day and broader operational and administrative functions across the company
• Help maintain and improve internal processes, documentation, and systems
• Track ongoing projects and deadlines, flagging issues before they become problems
• Help maintain and improve internal processes, documentation, and systems
• Track ongoing projects and deadlines, flagging issues before they become problems
• Assist with human resources functions such as onboarding, training & development, and maintaining employee records
• Assist with bookkeeping tasks using QuickBooks to handle invoicing, expense tracking, and financial documentation
• Organize filing systems for project documents, contracts, and administrative records to ensure easy retrieval
• Aid in the preparation and tracking of project proposal submissions
• Take on ad hoc projects as the role grows

Experience

• 2+ years in an operations, administrative, or coordination role (consulting or professional services a plus)
• Strong organizational skills and attention to detail
• Excellent communication skills with the ability to effectively liaise across teams
• Proficiency in QuickBooks accounting software
• Proficiency with standard office/productivity tools (specify: Google Workspace, MS Office, project management software, etc.)
• A positive 'how can I help' attitude

Nice to Have

• Experience in engineering, architecture, or a technical consulting environment

Join us as an Operations Coordinator to be a key driver of our operational success! Your organizational prowess combined with your proactive attitude will help us deliver outstanding service while fostering a positive workplace culture. We value your expertise in managing diverse administrative functions that keep our projects and team moving forward seamlessly.

Benefits:

• Casual dress
• Company events
• Dental care
• Disability insurance
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Vision care

Work Location: In person