Operations Coordinator

Overview

We are seeking a dynamic and highly organized Operations Coordinator to join our team and drive operational excellence across our organization. This role is vital in ensuring smooth daily operations, effective team management, and seamless administrative support. As an Operations Coordinator, you will be the backbone of our field staff, coordinating various jobs to foster productivity, efficiency, and a positive workplace culture. Your proactive approach and exceptional communication skills will help streamline processes, manage vendor relationships, and support our team’s success.

Duties

• Oversee daily field operations, inventory tracking, daily field tickets.
• Support operations with dispatching and coordinating jobs
• Manage daily field tickets using Aimsio for invoicing, expense tracking of operations team
• Assist human resources functions such as onboarding new employees, maintaining personnel files, and supporting employee relations
• Coordinate vendor management activities including contract negotiations, service scheduling, and maintaining strong vendor relationships
• Organize filing systems—both physical and digital—to ensure easy access to documents and compliance with record retention policies
• Assist with budgeting processes by monitoring expenses, preparing reports, and supporting financial planning efforts
• Maintain office supplies inventory and oversee procurement processes to ensure operational continuity
• Support clerical duties such as data entry, document preparation, and correspondence to keep administrative workflows efficient
• Ensure excellent phone etiquette when handling inquiries from clients, vendors, or team members.

Experience

• Proven supervising experience in an office or administrative setting with the ability to lead teams effectively
• Experience managing vendor relationships and negotiating contracts to optimize service quality and costs
• Excellent communication skills—both verbal and written—with the ability to handle multiple priorities with clarity and professionalism
• Demonstrated organizational skills with attention to detail in filing systems, scheduling, and process improvement initiatives

Join us as an Operations Coordinator where your energy fuels our success! Bring your organizational prowess, leadership qualities, and passion for operational excellence to create a thriving workplace that values growth, teamwork, and efficiency.

Pay: $60,000.00-$90,000.00 per year

Benefits:

• Casual dress
• Dental care
• Flexible schedule
• On-site parking
• Paid time off

Work Location: In person