Operations Coordinator

Job Type: Full-Time / Part-Time
Schedule: Part-Time, 20 hours per week
Working Hours: 8:00 AM–12:00 PM CST (Mexico Time), with additional flexible hours based on business needs
Location: Remote
Salary: ₱39,000–₱51,000 per month, depending on tenure and performance

About the Role

We are looking for an exceptionally organized and AI-fluent Operations Coordinator who enjoys turning ideas into completed projects.

You’ll work closely with the Founder as an execution partner, helping reduce the Founder’s backlog, build efficient systems, coordinate projects, and use AI to eliminate repetitive work and improve business operations.

This is a growth-oriented role with the opportunity to take on increased responsibility and eventually lead, coordinate, or collaborate with other team members.

Key ResponsibilitiesOperations & Project Management

• Serve as a central project manager for the business
• Own project timelines and ensure deadlines are met
• Follow up with contractors and vendors
• Keep projects and initiatives moving proactively
• Build and maintain SOPs and internal processes
• Identify bottlenecks and recommend improvements
• Coordinate multiple priorities and projects

AI & Productivity

AI is expected to be part of your daily workflow.

You’ll use tools such as:

• Claude
• NotebookLM
• ChatGPT
• Other emerging AI and productivity tools

You’ll be expected to continuously look for ways to use AI to:

• Eliminate repetitive tasks
• Improve workflows
• Reduce turnaround time
• Automate processes
• Free up the Founder’s time

Content Operations

• Manage the overall content calendar
• Coordinate content across multiple platforms
• Repurpose long-form content into short-form content
• Coordinate with the Design team for reels and visual social content
• Coordinate publishing schedules
• Use AI to accelerate content production
• Ensure scheduled content is published consistently

Client Experience

Help improve and automate the client journey, including:

• Client onboarding
• Intake questionnaires
• Client communication touchpoints
• Quarterly Business Review (QBR) reminders
• Birthday automations
• CRM organization and management
• File management
• Client records
• Documentation
• Internal knowledge organization
• Template creation

Community Management

Support the operation and growth of several founder communities, including:

• Founder mastermind communities
• LATAM founder community
• Future mentorship and accelerator programs
• Emerging angel investor initiatives

Responsibilities may include coordination, communication, scheduling, logistics, documentation, and community support.

Speaking & Strategic Initiatives

Help coordinate projects from initial planning through execution, including:

• Speaking engagements
• Workshops
• Leadership training
• Strategic partnerships
• Special projects
• New program launches

Executive Support

Provide operational and administrative support to the Founder, including:

• Research
• Scheduling
• Travel planning
• Health insurance research
• Administrative projects
• Personal logistics that help free the Founder’s time for higher-value work

What Success Looks Like

Within your first few months, success will include:

• The Founder’s backlog is consistently decreasing
• Projects move forward without constant follow-up
• Client onboarding becomes more organized and automated
• The content calendar runs consistently
• AI saves meaningful time each week
• Business operations become more organized
• The Founder spends less time managing administrative tasks, follow-ups, and marketing

Qualifications

You may be a great fit if you:

• Naturally take ownership of your responsibilities
• Enjoy organizing complex projects
• Are highly proactive
• Learn new software quickly
• Enjoy improving systems and processes
• Use AI regularly in your workflow
• Communicate clearly and professionally
• Have strong attention to detail
• Can balance multiple priorities
• Thrive in fast-moving entrepreneurial environments

Required Skills

• Excellent written and verbal English
• Strong project management experience
• Exceptional organizational skills
• AI fluency; experience with Claude is strongly preferred
• Google Workspace
• Slack
• Content coordination experience
• Process documentation
• Research skills
• Ability to prioritize independently
• Strong problem-solving and execution skills

Bonus Experience

• Chief of Staff experience
• Executive Assistant experience supporting founders
• Community management
• Coaching or consulting businesses
• Content creation or social media management
• CRM management
• Automation experience
• Experience with leadership or business education companies

Tech Stack

Experience with any of the following is a plus:

• Claude
• NotebookLM
• Google Workspace
• Slack
• Dripify
• LinkedIn
• Canva
• Airtable
• Project management and CRM platforms
• Other AI and productivity tools

Working Hours

• Part-time to start, with the potential to transition to full-time within 2–6 months
• Approximately 8:00 AM–12:00 PM CST (Mexico Time) overlap with the Founder each day
• Remaining working hours are flexible based on business needs
• Multiple Zoom/video check-ins each week for planning, prioritization, and execution

Focus: AI-Empowered Project Management

Compensation

• ₱39,000 per month during the probationary period
• Up to ₱45,000 per month after successful completion of the 6-month probationary period, subject to satisfactory performance and positive feedback, plus applicable benefits and bonuses
• Up to ₱51,000 per month after completing 24 months with the company, subject to continued satisfactory performance, positive feedback, and achievement of agreed-upon scorecard metrics

Benefits

• Private life and accident insurance with telemedicine
• Quarterly ₱2,500 wellness reimbursement
• Up to ₱400/month reimbursement of voluntary PhilHealth contribution
• Two mental health counseling sessions per year with a board-certified counselor or therapist
• Annual financial health planning with a certified financial planner
• Monthly upskilling and personal development seminars
• Legal and paperwork assistance for visas, loans, and other matters
• Birthday gift
• Christmas gift
• Bereavement assistance
• Company-wide events and contractor engagement activities
• Work-from-home setup
• 10 paid time off days
• Paid US holidays

Additional Requirements

Selected applicants will be required to submit a Police Clearance or NBI Clearance as part of the onboarding requirements.

Long-Term Employment

This is not a freelance or gig-based position.

We are looking for someone interested in building a long-term, stable career with a growth-focused company.

The company expects team members to maintain confidentiality, respect intellectual property, accurately report working hours, and commit to the responsibilities of the role.

Why Join?

You’ll work directly with a Founder building a modern leadership advisory business at the intersection of executive coaching, strategy, AI, community, and business growth.

This role offers the opportunity to become a trusted operator with meaningful ownership, exposure to strategic decision-making, and involvement in new products, communities, and initiatives.

If you enjoy solving problems, building systems, leveraging AI, and making meaningful contributions to a growing business, we’d love to hear from you.

How to Apply

If you meet the qualifications and are interested in this opportunity, please complete the application form:

Application Form:
https://tinyurl.com/33wxudca

Referral:
When filling out the application form, please enter Edlyn Orcuse as your referral name.

Pay: From Php39,000.00 per month

Work Location: Remote