Operations Coordinator

Job Description: Operations Coordinator (Part-Time, Remote)

BEAM Minerals is hiring an Operations Coordinator to support day-to-day business operations across research, reporting, documentation, ordering, and order fulfillment. This is a part-time remote role reporting directly to our Operations Manager.

Here is where you come in...

As our Operations Coordinator, you'll be the person who keeps the details moving so the rest of the team can focus on the bigger picture. You'll research vendors and pricing, pull together the recurring reports leadership relies on, help keep our SOPs and documentation current, handle a wide range of administrative tasks, and place and process orders, including B2B orders that require close coordination with our Warehouse team. The work you do keeps our business informed, organized, and running on schedule.

Is this you?

You're resourceful and proactive, the kind of person who digs in and finds an answer rather than waiting to be told every next step. You're detail-oriented and adaptive, comfortable following an established process precisely on one task and adjusting on the fly for the next. You have a fundamental comfort with numbers and an analytical mindset, whether you're comparing vendor quotes or reconciling a report. You communicate clearly in writing and out loud, and you're comfortable working independently in a remote setting.

Key Responsibilities

Research & Vendor Analysis: You carry out research projects as assigned, helping the business make informed decisions on vendors, pricing, and compliance.

• Gather pricing and quotes for various items and services
• Research new vendors and compare options
• Support compliance-related research projects

Reporting & Ad Hoc Analysis: You follow established procedures to produce the recurring reports leadership depends on and take on deeper analysis when it's needed.

• Produce recurring sales and business performance reports (e.g., weekly sales snapshot, monthly inventory, fulfillment error report)
• Carry out ad hoc analysis as instructed, with guidance provided as needed (e.g., analyzing a new shipping rate proposal, reviewing a vendor's monthly billing statement and reconciling it to internal expectations)
• Build and maintain spreadsheets to track and organize data accurately

Documentation & SOPs: You help keep our procedures current, clear, and easy for the team to follow.

• Assist in the creation and revision of standard operating procedures (SOPs)
• Maintain organized, accurate records and documentation

Administrative Task Assistance: You handle the miscellaneous administrative work that keeps the business moving.

• Track down existing documentation and maintain organized files
• Send SignNow agreements for signature and follow up as needed
• Complete other administrative tasks as assigned

Board Administrative Support: You provide light-touch administrative support to the Board on a monthly basis.

• File meeting minutes and resolutions into the corporate files
• Keep and coordinate the Company's meeting calendar

Ordering & Procurement: You place orders accurately and on time so the business never stalls waiting on materials.

• Place orders for materials and ingredients as instructed
• Track order status and communicate with vendors on timing

B2B Order Fulfillment: You help facilitate B2B order flow, working closely with the Warehouse team to keep things accurate and on schedule.

• Prep and enter B2B orders (Falcon, UK, and potentially Amazon FBA)
• Coordinate with the Warehouse team to confirm fulfillment details and resolve discrepancies

Qualifications

• Prior experience in an operations, administrative, or business-support role preferred
• Strong organizational skills, with the ability to manage multiple concurrent research, reporting, and administrative tasks
• Fundamental mathematical capabilities with an analytical mindset; comfortable working with numbers, pricing, and spreadsheets
• Proficiency with Google Suite or Microsoft Office Suite, particularly Excel/Google Sheets (including formulas) and Word/Google Docs
• Strong written and verbal communication skills, with the ability to coordinate clearly across departments and with outside vendors
• Resourceful, proactive, detail-oriented, and adaptive; comfortable taking initiative on assigned research with minimal oversight
• Comfortable learning new software and systems, with training provided
• Ability to work independently and stay accountable in a fully remote setting
• Familiarity or prior experience with any of the following is a plus, but not required (we are happy to train the right person):
• E-commerce or B2B order/fulfillment platforms (e.g., ShipStation, Amazon Seller Central)
• E-signature tools such as SignNow

Location: Remote

Start Date: As soon as possible

Compensation: $25 per hour

Pay: $25.00 per hour

Expected hours: 25.0 per week

People with a criminal record are encouraged to apply

Work Location: Remote