Operations Coordinator

Miyamoto International

is a global engineering and disaster management firm, delivering expert solutions to sustain industries and safeguard humanity. We are a purpose-driven company with a mission to make the world a better, safer place.

We are seeking a dedicated, highly organized, and results-oriented **Operations Coordinator** to join our global Disaster Risk Management group, which specializes in disaster risk reduction, response, reconstruction, and urban resilience. With experience responding to over 100 global and U.S. disasters, our data-driven, multidisciplinary approach addresses economic, political, socio-cultural, sustainability, and technical challenges in some of the world's most demanding environments. We excel at developing strategies for post-conflict and disaster recovery, including creating resilient, affordable housing systems that empower communities to rebuild and thrive.

This position is to be based in our **Los Angeles** office. No relocation or sponsorship is provided.

Position Summary

The Operations Coordinator will provide hands-on operational support to Miyamotos global disaster preparedness, response, and recovery programs. Working under the direction of Miyamotos Senior Principals overseeing global disaster response and preparedness work, and closely with Project Managers, Project Coordinators, technical specialists, country teams, finance, and other project personnel, the Operations Coordinator will help ensure teams have the people, resources, systems, and operational support needed to implement programs effectively.

The role will support a broad range of operational needs, including procurement, contracting, consultant recruitment and management, logistics, travel and deployments, IT and equipment, finance coordination, and project start-up and closeout. The Operations Coordinator will also support the development of scopes of work, identification and mobilization of specialized consultants and service providers, and management of consultant rosters and other operational resources that can be leveraged across projects and disaster responses.

This is a hands-on role requiring strong judgment, initiative, and follow-through. The successful candidate will be comfortable taking ownership of operational needs from identification through completion, while recognizing when specialized expertise or management guidance is required. The position requires the ability to work across multiple projects and countries, respond quickly to changing priorities, and develop practical solutions and systems without creating unnecessary bureaucracy.

Key Responsibilities

• Provide day-to-day operational support across global disaster preparedness, response, recovery, and resilience programs.
• Coordinate procurement of goods and services, including supporting development of specifications and scopes of work, identifying vendors and service providers, obtaining and documenting quotations, coordinating required reviews and approvals, and tracking procurement through delivery.
• Support consultant and contractor engagement, including development of scopes of work, identification and recruitment of qualified experts, contracting, onboarding, assignment tracking, and coordination of invoicing and other administrative requirements.
• Develop and maintain rosters of specialized technical and operational consultants and service providers and support their efficient mobilization across projects and disaster responses.
• Work with Project Managers, technical teams, and country teams to identify operational and specialized expertise required for program implementation and help determine practical approaches to meeting those needs.
• Coordinate operational aspects of project and country start-up and closeout, including consultant and staff mobilization, procurement, contracting, equipment, IT, travel, documentation, and other implementation requirements.
• Coordinate international nd in-country travel and deployment logistics, including flights, accommodation, ground transportation, visas, insurance, communications, equipment, and other mobilization requirements.
• Coordinate IT, communications, software, equipment, and other operational requirements for project teams and deployed personnel, working with internal or external specialists as needed.
• Work closely with finance and project teams to support purchasing, consultant and vendor invoices, expense documentation, operational budget tracking, and other financial and administrative processes.
• Maintain procurement, contracting, consultant, vendor, equipment, travel, and other operational records and trackers, ensuring documentation is complete, organized, and readily accessible.
• Coordinate with specialized consultants and advisors in areas such as procurement, safety and security, legal and compliance, logistics, IT, and other operational functions, helping translate specialist guidance into practical actions for project and country teams.
• Support development and continuous improvement of practical operational procedures, templates, tools, and workflows that enable teams to work efficiently while meeting organizational and donor requirements.
• Proactively identify operational needs, bottlenecks, and risks and work with Project Managers, country teams, leadership, and specialist advisors to develop and implement practical solutions.
• Support emergency operations and rapid-response activations, including mobilization, logistics, procurement, contracting, information management, equipment, and other immediate operational priorities.
• Provide operational support across other global initiatives and responses as organizational priorities and needs evolve.

As needed, this role