Operations Coordinator

South County Post & Beam, Inc. (SCPB) is a family run company specializing in timber frame construction for high-end residential properties and large-scale commercial projects. Founded in 1976, SCPB has an impeccable reputation for superb craftsmanship and customer service. We are looking for someone with a passion for supporting a highly collaborative team environment through organization, communication, and operational efficiency.

The Operations Coordinator will be responsible for supporting the day-to-day administrative and logistical functions of the company in order to improve organizational efficiency and assist leadership in maintaining high operational standards. The ideal candidate will have exceptional organizational skills, attention to detail, and the ability to manage multiple responsibilities in support of SCPB’s vision for production efficiency and delivery of high-quality work product.

Primary responsibilities

• Coordinate travel arrangements and hotel bookings for field personnel based on project schedules
• Monitor company certifications, licenses, and training requirements to ensure compliance and timely renewal
• Maintain digital and physical records of employee certifications, licensing, and related documentation
• Track fleet maintenance schedules, registration, inspections, and service records
• Coordinate vehicle maintenance appointments and communicate scheduling requirements to applicable personnel
• Research pricing and coordinate purchasing of tools and equipment as directed by management
• Maintain office, kitchen, restroom, and general workplace supply inventories
• Coordinate ordering of office supplies, printer materials, and other operational consumables
• Assist in administration and tracking of software licenses and subscriptions
• Answer incoming phone calls and direct inquiries appropriately
• Assist with website updates and social media posting as directed
• Support internal inventory tracking systems and organizational databases
• Assist with hiring administration including applicant tracking and resume coordination
• Support accounting and finance departments with administrative data entry and paperwork processing
• Coordinate miscellaneous office administrative tasks as needed to support business operations
• Work within established technology systems and identify opportunities for improvement when applicable
• Qualifications:
• Associate’s degree in business, administration, operations, or related field preferred
• High school diploma required
• Prior office administrative or coordination experience preferred
• Construction industry experience preferred but not required
• Strong organizational and time management skills
• Strong prioritization skills and ability to re-prioritize in a dynamic environment
• High attention to detail and accuracy in administrative tasks
• Expertise with standard Microsoft Office tools: Outlook, Word, and Excel
• Ability to learn and operate internal business software systems
• Deadline driven, must be able to work under time pressure
• Expert listening and communication skills
• Positive, proactive and helpful attitude

Benefits:

• Health insurance
• Paid time off
• Retirement plan

Work Location: In person