Operations Coordinator

Overview

We are seeking an Operations Coordinator to help support our continuous growth. In this role, you will support various aspects of our daily operations, ensuring seamless coordination across departments, overseeing vendor relationships, supporting the sales team, and other administrative functions. This paid position offers an exciting opportunity to develop your skills in office management, finance, and team leadership within a vibrant environment.

About Precision Laser Specialist

We are a growing medical laser maintenance & repair organization offering nationwide coverage to hospitals, surgery centers, and doctor’s offices. For decades our focus has been on being the highest quality independent service organization in the United States. We have long-term and recurring relationships with the vast majority of our customers today. We are proud to say that we currently serve 8 of America’s largest 30 hospitals, plus leading surgery centers, private practices, the military, and VA.

Duties

• Coordinate daily operational activities to ensure smooth workflow across departments
• Oversee and develop vendor relationships
• Create and track purchase orders in QuickBooks Online; match receipts to POs and flag discrepancies
• Receive and ship parts to support field service engineers
• Drive a company van for regional pickups and deliveries of equipment and parts
• Assist with expense tracking
• Support sales admin with quoting, customer emails/calls, and follow-ups on order or service requests
• Communicate effectively with customers and team members via phone, email, and in-person interactions
• Prepare reports and analysis to support decision-making processes.
• Support the maintenance of the company's Quality Management System alongside the Inventory Manager and Director of Laser Technology

Experience

• Proven experience in operations, inventory, purchasing, sales support, or a similar office + warehouse mix
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and spreadsheet management.
• Familiarity with financial software such as QuickBooks or other accounting platforms.
• Experience with vendor management
• Excellent organizational skills
• Detail-oriented, reliable, and able to switch between admin, sales support, warehouse, and other tasks
• Exceptional communication skills—both verbal and written—with a customer service-oriented mindset

Schedule & location

• Full-time, Monday–Friday, on-site in West Berlin, NJ
• Occasional overtime during inventory counts, shipping/receiving peaks, or delivery runs

Pay: $25.00 - $30.00 per hour

Expected hours: 40.0 per week

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person