Operations Coordinator

Job Title: Operations Coordinator (Bioscience Publishing)

Job Summary:

We are seeking a detail-oriented and proactive Operations Coordinator to support the efficient delivery of publishing operations within a bioscience-focused environment. This role plays a vital part in coordinating workflows across editorial, production, and commercial teams to ensure high-quality scientific content is published accurately and on schedule.

Key Responsibilities:

• Coordinate end-to-end publishing workflows, from manuscript submission through to final publication
• Liaise with editorial teams, authors, reviewers, and production vendors to ensure timelines are met
• Track manuscript progress using publishing systems and ensure data accuracy across platforms
• Support peer review processes, including reviewer invitations and follow-ups
• Assist in managing publication schedules, issue planning, and content pipelines
• Maintain and update operational documentation, guidelines, and standard operating procedures
• Monitor key performance metrics (e.g., turnaround times, acceptance rates) and produce reports
• Identify workflow inefficiencies and contribute to process improvements
• Ensure compliance with publishing ethics, data integrity standards, and industry guidelines (e.g., COPE, open access policies)
• Support invoicing, article processing charges (APCs), and author queries where applicable

Skills & Qualifications:

• Experience in academic, scientific, or medical publishing (highly desirable)
• Strong organisational and time management skills with the ability to handle multiple priorities
• Excellent written and verbal communication skills, particularly in a scientific context
• Familiarity with manuscript submission and tracking systems (e.g., ScholarOne, Editorial Manager)
• Proficiency in Microsoft Office, especially Excel for tracking and reporting
• High attention to detail and accuracy
• Ability to work collaboratively across global teams

Education & Background:

• Bachelor’s degree in a bioscience discipline (e.g., biology, biochemistry, life sciences) or related field
• Additional experience or training in publishing, communications, or operations is advantageous

Key Competencies:

• Analytical thinking and problem-solving
• Process improvement mindset
• Adaptability in a fast-paced publishing environment
• Strong stakeholder management
• Commitment to scientific integrity and quality