Operations Coordinator

Overview

We are seeking a dynamic and highly organized Operations Coordinator to join our team and drive efficiency across our administrative and operational functions. This vital role involves overseeing daily office activities, managing schedules, coordinating vendor relationships, and supporting various departments to ensure seamless operations. The ideal candidate will possess exceptional communication skills, a proactive mindset, and a passion for maintaining organized workflows that empower our team to succeed. This paid position offers an exciting opportunity to develop your skills in office management, finance, and team coordination within a vibrant work environment.

Responsibilities

• Manage and coordinate daily office operations, including front desk duties, multi-line phone systems, and visitor management
• Oversee schedule management for team members, meetings, and events to optimize productivity
• Support vendor management by coordinating contracts, deliveries, and service appointments with external partners
• Assist with human resources tasks such as onboarding, training & development, and maintaining confidential personnel records
• Handle bookkeeping and accounting responsibilities using accounting software like QuickBooks and other financial software tools
• Prepare budgets, monitor expenses, and assist with financial reporting through spreadsheets and accounting systems
• Maintain organized filing systems for documents including client information, medical records (if applicable), and administrative files

Qualifications

• Proven experience in office management or administrative roles with strong clerical skills
• Demonstrated proficiency with Microsoft Office Suite (Word, Excel, Outlook) and spreadsheets for data entry and reporting
• Excellent communication skills with the ability to handle client communication professionally and courteously
• Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
• Supervising experience or team management skills to oversee support staff or interns
• Knowledge of event planning, scheduling management, vendor relations, payroll processing, and human resources functions is highly desirable
• Ability to handle confidential information discreetly while maintaining high levels of professionalism
• Technical proficiency in office equipment including multi-line phone systems, fax machines, printers, and office software tools

Join us as an Operations Coordinator to play a key role in ensuring our operations run smoothly while supporting our team’s growth. Your organizational expertise will help create an efficient workplace where everyone can thrive!

Pay: $17.50 - $18.50 per hour

Expected hours: No less than 36.0 per week

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Experience:

• Office: 3 years (Required)

Shift availability:

• Day Shift (Required)

Work Location: In person