Operations Coordinator

Pabian Law LLC is a national immigration law firm specializing in representing organizations in the hospitality industry. With a client-centered and results-driven approach, the firm guides clients through the immigration and visa process, ensuring a seamless experience for both companies and employees. We serve clients ranging from startups to multinational corporations, assisting with hiring, sponsorships, and government compliance matters. Pabian Law is recognized as one of North America’s leading immigration practices for its dedication to clients and efficient results.

Are you ready to join our amazing team? If so, we have an exciting opportunity for an Operations Coordinator to join our firm!

If you are highly driven, enjoy a fast-paced work environment, love contributing to having an impact, and accomplishing great things, then we want you on our team!

The job duties & responsibilities include but are not limited to:

• Manages internal H-2B client lists including adding, updating, and removing details, as necessary.
• Maintains H-2B retention files including drafting, reviewing, adding, updating, and shipping to the client.
• Prepares a variety of administrative and legal documents utilizing company templates such as cover letters, correspondence, etc.
• Assists with the company’s proprietary software, Pabian BOOM!, including but not limited to, preparing client training material and identifying silos and problems with platform functionality, making suggestions for improvement, and testing that the software is working as intended.
• Oversees tracking and reporting potential H-2B clients for the Senior Manager and Founding Partner.
• Assists with preparing H-2B petitions and seasonality packets including printing, scanning, saving, binding, reviewing, and shipping.
• Reviews H-2B Government Notices including drafting and mailing associated templated letters.
• Prepares and distributes After-Approval guides for clients.
• Drafts H-2B withdrawals and early departures to notify the Department of Labor and United States Citizenship and Immigration Services, including mailing associated templated letters and correspondence.
• Performs mailing reviews for H-2B petitions.
• Completes H-2B roundtable reviews for filings with the Department of Labor.
• Answers and transfers phone calls, screening when necessary.
• Identifies and communicates opportunities to increase productivity and efficiency.
• Performs other duties as assigned.
• Contributes to maintaining positive office morale.
• Acts as an ambassador for the mission, values, and standards of behavior of the firm.

Required Skills & Competencies

• Ability to effectively prioritize and meet deadlines in a fast-paced environment.
• Demonstrates professional conduct and presence.
• Ability to maintain confidentiality, and to exercise discretion and good judgment.
• Ability to work both independently and collaboratively.
• Ability to be flexible and adapt to changes according to team needs.
• Ability to demonstrate support for organizational change.
• Strong organizational skills and attention to detail.
• Excellent oral and written communication skills.
• Proficient with Microsoft Office Suite.

Education and Experience

• Bachelor’s degree is required.
• At least 2 years of equivalent work experience is required.

Work Schedule

This is a full-time, benefit-eligible position. Standard work hours are typically Monday through Friday from 9:30 a.m. to 5:30 p.m., with flexibility as business needs require. Occasional evening or weekend work may be necessary.

Compensation

Starting pay for this position is based on experience, qualifications, and internal equity. The posted salary range reflects long-term earning potential within the role, including future growth opportunities based on performance and tenure.

Pay: $24.04 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Application Question(s):

• This role is in the office Monday-Friday from 9:30AM-5:30PM. Are you comfortable with this schedule?
• Do you have any experience working in a law office?

Education:

• Bachelor's (Required)

Work Location: In person