Operations Coordinator

Project Controls & Operations Coordinator

Location: Joppa, MD (On-site)

About the Opportunity

We are seeking a detail-oriented Project Controls & Operations Coordinator to support construction project execution, project controls, and operational processes for a growing modular construction company.

This role is essential to keeping projects organized, documentation accurate, budgets visible, and teams aligned from proposal development through contract completion. Working cross-functionally with Project Management, Preconstruction, Purchasing, Business Development, Accounting, and Operations, you will help ensure projects progress efficiently while maintaining compliance and accurate reporting.

The ideal candidate has a strong background in construction administration or project coordination, experience with Procore and Sage, and the organizational skills to manage multiple workflows and competing priorities.

Key Responsibilities

Project Documentation & Controls

• Coordinate project setup, documentation, workflows, and distribution lists in Procore.
• Maintain project budgets, budget snapshots, commitments, change orders, and project reports.
• Ensure project documentation is complete, accurate, and organized throughout the project lifecycle.
• Monitor project task lists and support timely project progression and handoffs.
• Coordinate insurance, bonding, and other required documentation with internal teams and legal partners.

Asset & Fleet Management

• Maintain fleet and asset tracking workbooks, dismantle schedules, building information, and related records.
• Coordinate fleet reservation requests, work orders, and inbound/outbound inspections through Procore.
• Track fleet availability, repair costs, asset information, and supporting documentation.
• Collaborate with Operations, Marketing, and Accounting to maintain accurate fleet records and updates.

Change Management & Commercial Controls

• Maintain change order logs, including pending, approved, and rejected changes.
• Verify change orders include supporting documentation, cost breakdowns, and schedule impact information.
• Communicate change status, documentation gaps, and potential cost or schedule risks to project teams.

Compliance & Team Coordination

• Track project-specific compliance records, including insurance certificates, safety documentation, subcontractor qualifications, and required security forms.
• Serve as a central point of coordination between Project Management, Accounting, and Field Operations.
• Coordinate client warranty and service kickoff calls, as well as internal project review and lessons-learned meetings.
• Maintain professional communication with clients, subcontractors, vendors, and internal stakeholders.

Qualifications

• 5+ years of experience in construction administration or project coordination.
• Experience with Procore and Sage is required.
• Associate or bachelor's degree in Construction Management, Business Administration, or a related field preferred.
• Familiarity with construction contracts, change orders, AIA documents, and project workflows.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• HubSpot experience is a plus.
• Strong organizational skills, attention to detail, and the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Ability to work independently while collaborating effectively across multiple teams.
• A professional, proactive, and team-oriented approach.

Benefits

• 401(k) with employer match
• Health, dental, and vision insurance
• Employer-paid life and disability insurance
• Health Savings Account (HSA)
• Generous paid time off