Operations Coordinator

Overview

We are seeking a dynamic and highly organized Operations Coordinator to join our team and drive operational excellence across our organization. In this vital role, you will oversee a broad range of administrative, financial, and logistical functions to ensure smooth day-to-day operations. Your proactive approach, exceptional communication skills, and ability to manage multiple priorities will help foster a productive and efficient work environment. This position offers an exciting opportunity to contribute to organizational success while developing your skills in office management, vendor relations, and team coordination.

Responsibilities

• Coordinate and manage daily office operations, including scheduling, calendar management, and front desk duties.
• Oversee vendor relationships, negotiate contracts, and ensure timely delivery of services and supplies.
• Support event planning activities for meetings, company functions, and training sessions.
• Supervise administrative staff and provide guidance on clerical tasks such as filing, data entry, and record keeping.
• Manage financial processes including bookkeeping, payroll processing, budgeting, and use of accounting software like QuickBooks.
• Handle confidential information with discretion while maintaining compliance with company policies.
• Assist with human resources functions such as onboarding new employees, training & development initiatives, and maintaining personnel records.
• Utilize Microsoft Office tools and spreadsheets to prepare reports, track expenses, and analyze operational data.
• Ensure excellent customer service by addressing client inquiries promptly via phone or email using professional phone etiquette.
• Support office management tasks including multi-line phone systems operation, office supply inventory control, and facility upkeep.

Qualifications

• Proven experience in office management or administrative roles with strong organizational skills.
• Demonstrated supervisory experience leading teams or managing staff members effectively.
• Proficiency in accounting software such as QuickBooks along with strong bookkeeping skills.
• Familiarity with human resources processes including payroll administration and employee onboarding.
• Experience with event planning, vendor management, budgeting, and financial software applications.
• Excellent communication skills both written and verbal; ability to handle confidential information responsibly.
• Technical proficiency in Microsoft Office Suite (Word, Excel, Outlook) and spreadsheet creation for data analysis.
• Prior experience working in a medical office or healthcare environment is a plus but not required.
• Strong multitasking ability with attention to detail; capable of managing multiple priorities efficiently.

Join us as an Operations Coordinator to play a key role in streamlining our processes while supporting a collaborative team environment!

Pay: $26.37 - $31.75 per hour

Expected hours: 20.0 – 60.0 per week

Benefits:

• Health insurance
• Health savings account
• Life insurance
• Vision insurance

Work Location: Remote