Operations Coordinator - GCH

How to contribute to our vision

As an Operations Coordinator, you will serve as a pivotal member of the Asia Pacific Service Region, providing essential administrative and operational support. You will be the organizational backbone for a dynamic, multicultural project team, ensuring the smooth and efficient functioning of site operations and contributing directly to the success of our energy initiatives. Your primary responsibilities will involve a wide range of administrative duties, including managing and organizing critical project documentation, files, and records. You will coordinate logistics such as travel arrangements and itineraries for project personnel, as well as schedule and organize key meetings, conferences, and events. A key aspect of your role will be to facilitate clear communication between team members, clients, and partners, while preparing project-related documents like reports and presentations. The ideal candidate will possess a strong background in administration or office management within a project-based environment. You must demonstrate exceptional organizational, time management, and problem-solving skills, with a high level of attention to detail. Proficiency in standard office software and excellent communication skills are essential, along with the ability to handle sensitive information with discretion and confidentiality.

What You Need To Make a Difference

• 50% Administrative & Office Support

• Provide comprehensive administrative support to the Project Management Office and team members.

• Maintain and organize physical and digital office files, records, and project documentation.

• Ensure the confidentiality and security of all sensitive company and project information.

• 30% Coordination & Logistics

• Coordinate and manage travel arrangements, including flights, accommodation, and itineraries for project staff.

• Schedule and organize internal and external meetings, conferences, and project-related events.

• Act as a central point of contact for logistical inquiries and operational support.

• 20% Document Management & Communication

• Assist in the preparation and formatting of project-related documents, including reports, contracts, and presentations.

• Manage incoming and outgoing correspondence to ensure timely and professional communication.

Education

• Degree in Business Administration, Office Management, or a related field is preferred.
• 2-5 years of proven experience as an Office Administrator, Project Coordinator, or similar role, ideally within a multicultural or project-based environment.

Skills

• Software Proficiency

• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

• Professional Competencies

• Organizational Skills

• Time Management

• Attention to Detail

• Problem-Solving

• Interpersonal Skills

• Written and Verbal Communication (English)

• Discretion and Confidentiality