Operations Coordinator - Jacksonville, FL

Position Summary
The Operations Coordinator supports the team by managing administrative processes, tracking project documentation, and ensuring timely coordination between field operations, vendors, and internal departments. This role is critical to keeping projects organized, compliant, and moving efficiently from pre-construction through closeout.

Key Responsibilities

• Contract & Document Management
  • Prepare, track, and maintain contracts, and Chage Orders
  • Ensure all documents are complete, executed, and properly filed
  • Manage compliance documentation
• Project Coordination
  • Support project managers and superintendents with administrative needs
  • Track project milestones, schedules, and deadlines
  • Coordinate communication between field teams, management and owners
• Financial & Invoice Processing
  • Review and process Change Orders, owners requests, etc.
  • Assist with reconciliations and reporting for project financials
  • Produce and track Change Orders as needed
• Reporting & Systems Management
  • Maintain accurate data in project management systems
  • Generate regular reports on project status
  • Identify process gaps and help improve administrative workflows

Qualifications

• Bachelor’s degree in Construction Management, Business, or related field (preferred)
• 2+ years of experience in construction administration or project coordination
• Strong organizational and time management skills
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Experience with construction/project management software is a plus such as JDE
• Ability to manage multiple projects and deadlines simultaneously

Key Competencies

• Attention to detail and accuracy
• Strong communication and follow-up skills
• Problem-solving mindset
• Ability to work in a fast-paced, deadline-driven environment
• oriented with a proactive approach