Operations Executive & Task Coordinator | Night Shift

We are seeking a proactive, highly organized Operations Executive & Task Coordinator to provide daily operational, administrative, and scheduling support across our US-based business portfolio.

In this role, you will work closely with senior leadership to receive daily assignments, track action items, and ensure smooth execution across multiple business functions. Your responsibilities will include managing construction schedules, dispatching daily reminders, handling administrative tasks for commercial properties (including gas station assets), and keeping operations organized across US time zones.

Key Responsibilities

Daily Task Execution & Leadership Coordination

• Receive daily instructions, priorities, and task assignments directly from senior management.
• Execute assigned administrative and operational tasks accurately within the shift.
• Provide clear end-of-shift updates summarizing completed work, pending items, and tasks requiring approval.

Construction Scheduling & Task Reminders

• Update and maintain construction project timelines and task boards using project management platforms (Click Up and other management tools).
• Send daily task lists, schedule updates, and automated reminders to management and field teams.
• Track daily task completion, flag project delays, and report site updates to management.

Gas Station & Property Operations Support

• Handle routine administrative duties related to US gas station assets, such as logging daily reports, organizing vendor records, and updating inventory sheets.
• Assist in tracking maintenance requests, equipment repairs, and scheduling technician site visits.
• Organize utility records, vendor invoices, and routine compliance documentation.

General Business & Administrative Support

• Organize and maintain digital filing systems, corporate documents, permits, and business licenses.
• Track purchase orders, confirm material delivery schedules, and file vendor receipts.
• Perform data entry, draft routine operational emails, and keep business logs current.

Qualifications & Requirements

• Experience: 1–2 years of experience in administrative support, project coordination, or operational assistance (experience supporting US operations, construction, or retail/property assets is a plus).
• Communication: Strong written and verbal English communication skills for clear interaction with US managers, vendors, and teams.
• Shift Commitment: Full commitment to working the US night shift (9:00 PM – 6:00 AM PKT).
• Software Skills: Hands-on proficiency with Click Up (or similar task management software), Google Workspace (Gmail, Docs, Sheets), and Microsoft Excel.
• Core Competencies: Exceptional attention to detail, strong time management, high dependability, and the ability to execute instructions accurately with minimal oversight.

Pay: Rs40,000.00 - Rs50,000.00 per month

Work Location: Hybrid remote in Faisalabad